Accounting Administrator

2 weeks ago


Halifax, Canada Nova Scotia Barristers’ Society (NSBS) Full time

**Employer: NOVA SCOTIA BARRISTERS' SOCIETY (NSBS)**
**Position: Accounting Administrator**
**Position Type: Permanent, Full-time**
**Job Location: Halifax, NS**

**About Us**

As the regulator of the legal profession, the Nova Scotia Barristers' Society protects the public interest in the practice of law. The Society is the independent, trusted and respected regulator of the legal profession. Acting in the public interest, they provide leadership, value and support to a competent, ethical, inclusive and engaged legal profession.

**Learn more about the Society**.**

**About the Accounting Administrator**

Reporting to the Controller, this position is responsible for the complete accounts payable and accounts receivable processing cycles. Therefore, the Accounting Administrator analyzes, posts, and prepares payments for vendor invoices, employee expenses, and credit card purchases. He/She also prepares, posts, and distributes member fee invoices, sales invoices and credit adjustments to member & other client accounts. In addition, he/she prepares, posts, and deposits payments received from these clients. The position operates with limited supervision for routine work and is able to identify when direction is required.

**Key Responsibilities**

Accounts Receivable (55%)
- Executes all accounts receivable functions in accordance with Society accounting guidelines and instructions received from the Controller.
- Establishes and maintains member & client account information in the client files, the iMIS membership database, and the accounting software.
- Imports transaction batches from the iMIS membership database to the accounting software.
- Prepares and posts member & client invoices, credit notes, and statements. Follows up on outstanding balances.
- Prepares monthly deferred revenue adjustments.
- Corresponds with members and clients and Society staff to answer questions, explain invoices or resolve any inaccurate or contested transaction.
- Prepares and submits membership Pre-Authorized Payment debits.
- Reconciles online sale and deposit transactions and prepares related journal entries.

Accounts Payable (35%)
- Executes all accounts payable processing functions in accordance with Society accounting guidelines and instructions received from the Controller.
- Analyzes and processes vendor invoices, vendor credit notes, vendor statements, credit card invoices and return credits, and employee expense claims.
- Prepares monthly prepaid account adjustments.
- Corresponds with vendors and employees to resolve any inaccurate or unauthorized transaction.
- Prepares electronic funds transfers, cheque registers, vendor cheques,, and employee expense cheques, and presents these to the Controller for review and to Society signing officers for signature.
- Mails all vendor cheques and distributes employee expense reimbursement cheques.

Other (10%)
- Supports the annual audit and the annual budgeting & forecasting cycles.
- Assists the Database Administrator by ensuring the completeness and accuracy of the membership information.
- Other duties as assigned from time-to-time by the Controller.

**Requirements, Skills and Assets Requirements**
- A diploma or degree in Accounting or Business Administration
- 3-5 years relevant experience
- An equivalent combination of education and experience

**Skills**
- Strong attention to detail and accuracy
- Thorough knowledge of accounting, bookkeeping and customer service practices
- Experience with computer-based accounting systems
- Ability to handle multiple priorities while maintaining responsiveness
- Strong communication skills, both oral and written
- Well-developed interpersonal skills
- Excellent organizational and time management skills
- Ability to work under minimum supervision
- High level of proficiency with MS Office products (Word, Excel, Access, PowerPoint, Outlook)

**Assets**
- Experience with SAGE 300 Accounting system
- Experience with a membership database system

**Salary**:Commensurate with qualifications and experience

**How to Apply**

We offer a competitive salary based on qualifications and experience; a full health benefit package; a retirement savings program as well as flexible work options.

We thank all applicants for their interest, however only those considered for an interview will be contacted.

**Closing date**:Posting will remain open until position is filled



  • Halifax, Canada Maritime Travel Full time

    The Accounts Payable Administrator role at Maritime Travel is responsible for managing the full accounts payable function for the head office administrative expenses and the 90+ independent retail locations across Canada. The Accounts Payable Administrator is part of the corporate accounting team, and the postion will be based out of our head office located...


  • Halifax, Canada RPS Composites Inc. Full time

    **Position**: Accounts Payable Administrator **Location**: Mahone Bay, Nova Scotia location, (Open to Remote work) **About the Organization**: For more than fifty years RPS Composites has been supplying engineered composite solutions into industrial facilities that process corrosive and often hazardous fluids. Hundreds of piping, tank, and vessel...


  • Halifax, Canada Russel Metals Full time

    **Reasons to Join Our Team!** - Competitive base salary - Benefits program - Pension plan - Development and Growth Opportunities - Various incentive and recognition programs - Bonuses We are currently seeking a detail oriented individual for the position of **Administration Clerk **within our **Lakeside, NS** branch. This is a full-time, onsite permanent...


  • Halifax, Canada Eastern College Full time

    Eastern College Inc. seeking an **Accounting & Payroll Administrator Instructor** to join our Eastern Remote team. **Primary Responsibilities**: The primary responsibility of this position is to provide quality delivery of assigned courses within the Accounting & Payroll Administrator program, utilizing a variety of instruction strategies, techniques and...

  • Accountant

    1 day ago


    Halifax, Canada Marsh Full time

    Job summaryJoin a growing team of 100+ people in the Halifax office Supporting U.S based clients Responsible for accounting, regulatory compliance and administrative functions for a portfolio of captive insurance companies and other clients Job seniority: mid-to-senior level Responsibilities• Support U.S based clients with accounting, regulatory...

  • Accountant

    1 day ago


    Halifax, Canada Marsh Full time

    Job summaryJoin a growing team of 100+ people in the Halifax office Supporting U.S based clients Responsible for accounting, regulatory compliance and administrative functions for a portfolio of captive insurance companies and other clients Job seniority: mid-to-senior level Responsibilities• Support U.S based clients with accounting, regulatory...

  • Accountant

    1 day ago


    Halifax, Canada Marsh Full time

    Job summaryJoin a growing team of 100+ people in the Halifax office Supporting U.S based clients Responsible for accounting, regulatory compliance and administrative functions for a portfolio of captive insurance companies and other clients Job seniority: mid-to-senior level Responsibilities• Support U.S based clients with accounting, regulatory...

  • Audit Firm Manager

    7 days ago


    Halifax, Canada CNS Accounting Solutions Ltd. Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Master's degree - Experience: 5 years or more **Work setting**: - Business office - Financial management/services **Tasks**: - Assign, co-ordinate and review projects and programs - Hire, train, direct and motivate staff - Market business services - Plan and control...


  • Halifax, Canada CNS Accounting Solutions Ltd. Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Bachelor's degree - Experience: 2 years to less than 3 years - Accounting **Work setting**: - Financial management/services **Tasks**: - Identify clients' financial goals and objectives - Supervise staff - Analyze clients' financial records - Develop financial plans for...

  • Accountant

    2 days ago


    Halifax, NS, Canada Marsh Full time

    Job summary Join a growing team of 100+ people in the Halifax office Supporting U.S based clients Responsible for accounting, regulatory compliance and administrative functions for a portfolio of captive insurance companies and other clients Job seniority: mid-to-senior level Responsibilities • Support U.S based clients with accounting, regulatory...

  • Accounting Manager

    1 day ago


    Halifax, Canada Royal LePage Atlantic Full time

    We are seeking an experienced, self-motivated and detail-oriented Accounting Manager to oversee our accounting department and ensure the accuracy and integrity of financial reporting for our real estate operations. The Accounting Manager will play a key role in managing day-to-day accounting activities, financial analysis, budgeting, and reporting processes....


  • Halifax, Canada North End Community Health Centre Full time

    _**About **_ - NECHC The North End Community Health Centre (NECHC) was established in 1971 in response to an absence of primary health care and other health services in Halifax’s North End. Located on Gottingen Street, we are in the heart of a unique and culturally diverse community. Today, governed by the North End Community Health Association, the NECHC...

  • Accounting Clerk

    4 days ago


    Halifax, Canada KBRS Full time

    **Job Title: Accounting Clerk** **Location: Halifax, Nova Scotia (Primarily in office, 1-day per week at home)** **Reference: JS-17179** Join Atlantic Canada's leading Executive Search Practice We are currently seeking an Accounting Clerk to join our team. As the Accounting Clerk, you will be responsible for collaborating with the Accounting and Finance...


  • Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...


  • Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible...


  • Halifax, Canada Great Northern Timber Inc Full time

    We are looking for an Accounting and Administrative Assistant for our Great Northern Timber International Limited division working in our Halifax, NS office Great Northern Timber is a vertically integrated group of Maritime owned and operated companies with over 50 employees working at our facilities in Nova Scotia and in our Head Office in Halifax. We...


  • Halifax, Canada Indigo Park Canada Inc Full time

    **Administrative Assistant **_(Permanent/Full time)_ The administrative Assistant supports the team at the Regional office as well as Supervisors in the field as needed. This position is an intricate piece of the Atlantic Region Team. **Duties and responsibilities**: - Support and train field staff on Thinx, Zuora, Zendesk and BI as required; - Monitor...

  • Account Coordinator

    5 hours ago


    Halifax, Canada WeUsThem Inc. Full time

    **Responsibilities** The role is split evenly between coordinating the account related activities as well as business development. - Preparing account service-related documents such as meeting agendas, meeting reports, proposals, and other client communications and correspondence. - Participating in and documenting discussions during client meetings and...


  • Halifax, Canada MUFG Investor Services Full time

    Company Description MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG - one of the largest banks in the world with $2.8 trillion in assets - we provide clients access to a range of leading solutions from fund administration, middle-office...

  • Management Accountant

    3 weeks ago


    Halifax, Canada Sewell Moorhouse Recruitment Full time

    If you're looking for a role that offers you the opportunity to work alongside knowledgeable and supportive finance leaders, within a business that is a leader within their sector, are extremely well-known across West Yorkshire and have a great reputation in the market. Then this could be the role for you!As the Management Accountant, you will work closely...