Administrative Assistant to Graduate Programs

5 days ago


Vancouver, Canada University Canada West Full time

**Position Job Title**:Administrative Assistant to Graduate Programs

**Location**:Vancouver, BC

**Reports To**:Department Chair

**About University Canada West**:
University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its close connections to the business community and a commitment to outstanding student services.

Here, at UCW, we connect recognized, well-established specialists and ambitious young professionals, so they learn from each other and thrive in our diverse environment. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming.

We are privileged to do this work on the unceded, traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) Nations. We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here, and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.

**Primary Purpose**

Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative support activities for the Graduate program Chair and Academic Department. Assignments may be confidential in nature. Provides and coordinates staff and office support. Coordinates special events. May serve on a variety of academic committees in a support capacity.

**General Description**

Under University Canada West’s (UCW) organizational structure, the Administrative Assistant provides administrative support to the Department Chairs, MBA. Additional support is provided to faculty and the Academic Department.

**Specific Responsibilities**

The **Administrative Assistant to Graduate Programs** will at various times be responsible for the following duties to support the business objectives and purpose of the degree programs. The AA will:

- Organize and facilitate meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
- Maintain strong communications between Department Chair, students, faculty, and staff.
- Schedule and coordinate appointments and/or travel arrangements, and coordinate and oversee daily office activities.
- Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department; maintain confidentiality of records and information.
- Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for Department Chair and faculty members.
- Maintain all records of invoices and purchases.
- Assist in the management of various assignments, including reports, evaluation reviews, syllabi submission, etc.
- Ensure appropriate and accurate course information, including course syllabi and materials, uploaded by faculty members.
- Maintain all the physical and digital copies, including academic files, course materials, course syllabi, etc.
- Prepare and publish instructor office hours to departments and students when required.
- Other administrative support duties assigned by Department Chair and Academics.

**Position Requirements**

**Competencies**:

- Administrative experience in a post-secondary educational setting
- A strong, service-oriented focus
- MS Office proficiency
- Proficiency in Moodle or similar Learning Management System
- A high level of ethics, discretion, tact and diplomacy
- Strong oral and written communication abilities
- Highly organized with attention to detail and accuracy
- Ability to positively engage with students, faculty and staff and constructively problem-solve
- Adaptable and flexible in a work environment

**Education and Experience**:

- Minimum Bachelor's degree
- Proficiency in office practices, customer service, and communication
- One to three years experience in education or related field in a fast-paced environment or an equivalent combination of education and experience

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift

Application question(s):

- Are you legally authorized to work in Canada?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administration in Education: 1 year (preferred)



  • Vancouver, Canada University Canada West Full time

    **Position Job Title**:Administrative Assistant to Undergraduate Programs **Location**:Vancouver, BC **Reports To**:Department Chair **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Grad Student Support 3 (Gr8) Job Title Graduate and Hospital Residency Program Assistant Department Curriculum Management | Administration | Faculty of Dentistry Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date December 20, 2024 Note: Applications will be...


  • Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$60,405 to $72,137 annually** - SFU Department Descr: **School of Contemporary Arts** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** The School for the Contemporary Arts (SCA) is situated within the Goldcorp Centre for the Arts (GCA),...


  • Vancouver, Canada UBC Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level A Job Title Graduate Programs Strategist Department Education Support | School of Biomedical Engineering | Faculty of Medicine Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level A Job Title Graduate Programs Strategist Department Education Support | School of Biomedical Engineering | Faculty of Medicine Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base...

  • Program Assistant

    3 months ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Grad Student Support 2 (Gr7) Job Title Program Assistant Department Administrative Leadership | Department of Microbiology | Faculty of Science Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 26, 2024 Note: Applications will be accepted until...


  • Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$81,153 to $96,913 annually** - SFU Department Descr: **Beedie School of Business - Graduate Programs** - Position Grade: **11** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** The Beedie Graduate Programs team is a close-knit high-performing team that manages...


  • Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$1,759.88 to $1,994.54 bi-weekly** - SFU Department Descr: **Beedie Graduate Programs** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** Qualifications: - 55 words per minute keyboarding with a high degree of accuracy. - Ability to use enterprise-level information systems...


  • Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$83,488 to $99,600 annually** - SFU Department Descr: **Beedie School of Business - Graduate Programs** - Position Grade: **10** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** Simon Fraser University is a leading research university, advancing an inclusive...


  • West Vancouver, Canada Atlantis Programs Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Work setting**: - Fitness centre - Sports and fitness association or organization - Recreational facility/institution **Tasks**: - Supervise professional staff, program leaders and instructors and volunteer staff - Perform administrative tasks -...

  • Graduate Secretary

    7 days ago


    Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$23.60 hourly plus 9% in lieu of benefits** - SFU Department Descr: **Faculty of Arts & Social Sciences - Urban Studies** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **28** **Who We Are** The Urban Studies Program hosts one of the larger graduate programs in the Faculty of Arts...


  • Vancouver, Canada First Nations Education Steering Committee Full time

    **Specialist, Graduation Programs*** **Join us to make a lasting impact! An excellent work-life balance is waiting for you!*** The Specialist, Graduation Programs is an important role in FNESC’s Secondary Graduation department. This position reports to the Senior Manager, Graduation Programs. The Specialist, Graduation Programs is part of the Secondary...


  • Vancouver, Canada Emily Carr University of Art + Design Full time

    **Job Title** - Administrative Assistant, Foundation Program**Temporary Full-Time Leave Replacement Position** **(** **ASAP** **until Further Notice)** **8:30am to 4:30pm / Monday to Friday** **(Telecommuting Options Available)** **Pay Grade F ($26.63 to $28.51 per hour)** Emily Carr University of Art + Design is a school of students, teachers, thinkers...

  • Program Assistant

    7 days ago


    Vancouver, Canada University of British Columbia Full time $4,449 - $4,676

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Student Info Support 3b (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date January 19, 2025 ...

  • Program Assistant

    3 months ago


    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 21, 2024 **Note**: Applications will be accepted until 11:59 PM...

  • Program Assistant

    3 months ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 21, 2024 Note: Applications will be accepted until...

  • Program Assistant

    2 weeks ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Student Info Support 3b (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date January 19, 2025 Note: Applications will be accepted until...


  • Vancouver, Canada UBC Sauder School of Business Full time

    **Location**: UBC Vancouver Campus **Job Category**:M&P - AAPS **Job Profile**:AAPS Salaried - Student Management, Level B **Job Title**:Manager, Program Administration **Department**: Robert H. Lee Graduate School | UBC Sauder School of Business **Compensation Range**:$6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the...


  • West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

    **Specialist, Graduation Programs **Join us to make a lasting impact! An excellent work-life balance is waiting for you!** The Specialist, Graduation Programs is an important role in FNESC’s Secondary Graduation department. This position reports to the Senior Manager, Graduation Programs. The Specialist, Graduation Programs is part of the Secondary...


  • West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

    **Specialist, Graduation Programs **Join us to make a lasting impact! An excellent work-life balance is waiting for you!** The Specialist, Graduation Programs is an important role in FNESC’s Secondary Graduation department. This position reports to the Senior Manager, Graduation Programs. The Specialist, Graduation Programs is part of the Secondary...