Graduate and Hospital Residency Program Assistant

6 days ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 3 (Gr8)

Job Title

Graduate and Hospital Residency Program Assistant

Department

Curriculum Management | Administration | Faculty of Dentistry

Compensation Range

$4,739.00 - $5,102.00 CAD Monthly

Posting End Date

December 20, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

Coordinating Graduate Programs by compiling information necessary for the development of timetables, schedules, tracking student academic progress and accreditation in consultation with the Managers of Curriculum and Student Academic Services staff. Ensures student registration, grades compilation, updates students records, advises faculty and staff of changes to student registration. The incumbent performs a wide variety of support activities of the Faculty including Director Graduate and Post Doc Studies, Program Director, General Practice Residency Program, and Program Director, Oral Medicine and Oral Pathology Hospital Residency.This position also provides shadow coverage for the other CUPE position(s).

Organizational Status
Reports to the Managers of Curriculum and Student Academic Services. The UBC Faculty of Dentistry is comprised of two academic departments, separated into 14 divisions.

Work Performed

Onboarding
- Works with Student Services to prepare and distribute orientation materials to incoming students and residents. This may involve planning information sessions, booking space, providing tours, and ordering catering.
- Coordinates and participates in local resident orientations and, including first-day reporting instructions, relevant policies, handouts, ID badges, parking arrangements and other logistics.
- Prepares timetable memos detailing course registration for returning and new students. Follows up with students to ensure they have registered in the correct coursework.
- Assists students in resolving course access and schedule difficulties.
- Advises on student registration and program management policy and procedures.
- Ensure student compliance with completion, submission of required documents and student registration completed with BCCOHP as required.

Curriculum
- Organizes timetables for the curriculum database.
- Compiles and inputs course and scheduling data in the curriculum database including instructor assignments and rotations. Produces custom reports as required.
- Works with course coordinators to transfer past content and post new content to Canvas course shells as directed by faculty.
- Consults with faculty to determine handouts, manuals, and associated course support and teaching materials are required,and ensures updates are incorporated and materials are available as needed.
- Assists with the update of graduate course syllabi. Assists faculty as required.
- Organizing graduate student seminar series, makes room bookings, sets up room, ensures AV requirements met and orders catering as necessary.
- Assists Curriculum Manager in coordinating program accreditation processes, including coordinating on-site visits and reviews, compiling data for reporting and providing documentation, surveys, and assessments as needed.
- Receives and coordinates HSP placement information from partners and students.
- Ensures residents have access to systems, privileges and facilities as required for their clinical activity.

Academic Progress
- Oversees the tracking of graduate student progress, processing dissertations, comprehensive exams, student presentations and seminar series.
- Ensuring that graduate students have completed all requirements for their graduate program and prepares student progress materials for Student Academic Services meetings.
- Collaborates with the Manager, Student Academic Services in preparation of Academic Progress meeting packages.
- In collaboration with the Manager, Student Academic services, draft letters to students regarding academic progress as required.
- Schedules end-of-term and year-end examinations ensuring students registered with the UBC Centre for Accessibility have accommodations in place.
- Provides Workday support to ensure student records are accurately updated based on academic progression outcomes.

Finance and Administration
- Coordinates and documents committee meetings as required (i.e. GPR, OMOP and Graduate Studies committees). This may involve recording, transcribing and distributing minutes and agendas, other duties as required. Arrange room bookings and catering as required and distributes agendas and assembles material

  • Resident Assistant

    6 months ago

    Vancouver, Canada Tapestry at Arbutus Walk Full time

    Tapestry is an active aging community where individuals seek opportunities to pursue their physical, mental and spiritual independence. While focused on the benefits of active aging, we recognize there may be occasions when additional health services may be required by our residents. As a Resident Assistant, your responsibilities include carrying out...

  • Resident Assistant

    6 months ago

    Vancouver, Canada Tapestry at Arbutus Walk Full time

    Tapestry is an active aging community where individuals seek opportunities to pursue their physical, mental and spiritual independence. While focused on the benefits of active aging, we recognize there may be occasions when additional health services may be required by our residents. As a Resident Assistant, your responsibilities include carrying out...

  • Resident Program Assistant

    3 months ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Resident Program Assistant (Temporary Part-time/Casual)** **Become a part of our caring, professional team!** Villa Cathay Care Home is committed to providing the highest quality, individualized and professional care to our seniors. By creating a safe, warm, and culturally focused Home, our elderly residents and their families find comfort, respect, and...

  • Mental Health Worker, Looking Glass Residence

    6 months ago

    Vancouver, Canada BC Children’s and Women’s Hospital & Health Centre Full time

    Mental Health Worker, Looking Glass Residence BC Children's Hospital Vancouver, BC Are you working for a career where you can make a difference? Our people are what make Looking Glass Residence such a caring community. It's all about heart, and we have lots of it. If you'd like to be part of a compassionate, creative, resourceful team dedicated to...

  • Physician - Care Program - Bc Women's Hospital &

    6 months ago

    Vancouver, Canada BC Women's Hospital Full time

    Physician - CARE Program BC Women's Hospital & Health Centre Vancouver, British Columbia Regular Part Time BC Women's Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women's health services that address the health needs of women...

  • Recreation Program Coordinator

    7 months ago

    Vancouver, Canada The Louis Brier Home and Hospital Full time

    **About Us**: A Canadian Nonprofit Employer of Choice, we pride ourselves on a strong reputation for excellence. Our work environment is community-oriented, warm and inclusive. Appreciation is embedded into our culture and staff feel valued for their contributions. Louis Brier has dedicated leaders who are available and responsive to our needs. An HR...

  • Resident Assistant

    6 months ago

    Vancouver, Canada Tapestry at Arbutus Walk Full time

    Tapestry is an active aging community where individuals seek opportunities to pursue their physical, mental and spiritual independence. While focused on the benefits of active aging, we recognize there may be occasions when additional health services may be required by our residents. As a Resident Assistant, your responsibilities include carrying out...

  • Care Aide

    5 months ago

    Vancouver, Canada Louis Brier Home and Hospital Full time

    WHO ARE WE Located in the Oakridge area of Vancouver, B.C., Louis Brier Home and Hospital is a 215-bed accredited residential care facility situated next to the Weinberg Residence, which is home to 40 assisted living and 20 private pay complex care residents.  Our Mission at Louis Brier Home and Hospital and Weinberg Residence (LBHH & WR) is to provide...

  • Dedicated Care Partner

    4 weeks ago

    Vancouver, British Columbia, Canada Louis Brier Home and Hospital Full time

    About UsLouis Brier Home and Hospital is a 215-bed residential care facility in Vancouver, BC, committed to providing compassionate and person-centred care guided by Jewish traditions and values.Our MissionTo provide quality, safety, and innovation in healthcare, prioritizing the well-being of our residents.Caregiving at Louis BrierAs a Care Aide, you will...

  • Housekeeping/Laundry Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Louis Brier Home and Hospital Full time

    Job OverviewWe are seeking a detail-oriented Housekeeping/Laundry Assistant to join our team at Louis Brier Home and Hospital in the Oakridge area of Vancouver, BC.About UsLouis Brier Home and Hospital is a 215-bed accredited residential care facility situated next to Weinberg Residence. Our mission is to provide compassionate and person-centred care...

  • Resident Assistant

    6 months ago

    Vancouver, Canada Tapestry at Arbutus Walk Full time

    Tapestry is an active aging community where individuals seek opportunities to pursue their physical, mental and spiritual independence. While focused on the benefits of active aging, we recognize there may be occasions when additional health services may be required by our residents. As a Resident Assistant, your responsibilities include carrying out...

  • Recreation Program Coordinator

    2 months ago

    Vancouver, Canada Louis Brier Home and Hospital Full time

    About Us: A Canadian Nonprofit Employer of Choice, we pride ourselves on a strong reputation for excellence. Our work environment is community-oriented, warm and inclusive. Appreciation is embedded into our culture and staff feel valued for their contributions. Louis Brier has dedicated leaders who are available and responsive to our needs. An HR...

  • Recreation Program Coordinator

    2 months ago

    Vancouver, Canada The Louis Brier Home and Hospital Full time

    **About Us**: A Canadian Nonprofit Employer of Choice, we pride ourselves on a strong reputation for excellence. Our work environment is community-oriented, warm and inclusive. Appreciation is embedded into our culture and staff feel valued for their contributions. Louis Brier has dedicated leaders who are available and responsive to our needs. An HR...

  • Assisted Living Resident Care Director

    2 weeks ago

    Vancouver, Canada The Care Group Full time

    p>The Care Group (“TCG”) offers high quality residential care services to complex care clients in nice (9) homes throughout the Lower Mainland and Vancouver Island.THE OPPORTUNITYWe are looking for Director of Care to join our team in LTC Point Grey Private Hospital in Vancouver, B.p>SUMMARY OF POSITION:Director of Care is accountable to a designated...

  • Program Coordinator, Resident Counselling

    1 month ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8) Job Title Program Coordinator, Resident Counselling & Peer Support Department Postgraduate Support | Medical Postgraduate | Faculty of Medicine Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date November 19, 2024 **Note**: Applications will be...

  • Program Assistant – AFC Thrombosis Fellowship Training Program

    6 months ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryOur newly created UBC Area of Focused Practice (AFC) Thrombosis Program is a one-year subspecialty training program for post-graduate medical trainees with certification in Internal Medicine or Emergency Medicine, starting in July, 2024. 1-2 trainees will be enrolled in the program at any given time.The Program Administrator will be responsible...

  • Program Administrative Assistant

    2 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Salary**: The salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr. Summary: **Join Providence Health Care’s Food Services Team!** **About Food Services**: Food Services plays a critical role in supporting patient care and overall health outcomes by providing high-quality, nutritious meals tailored to diverse dietary needs. Our department is...

  • Assistant Resident Manager

    3 months ago

    Vancouver, Canada Realstar Management Full time

    We are currently seeking an Assistant Resident Manager to live and work at one of our properties in **Vancouver**. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. **What we offer to employees** - Base compensation is $40,000. This includes: rent-free, one-bedroom apartment...

  • Assistant Resident Manager

    2 months ago

    Vancouver, Canada Realstar Management Full time

    We are currently seeking an Assistant Resident Manager to live and work at our property Wesley Place, in **Vancouver**. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. This position would require you to work with a partner and share a two-bedroom apartment. **What we offer to...

  • Graduate Programs Strategist

    2 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level A Job Title Graduate Programs Strategist Department Education Support | School of Biomedical Engineering | Faculty of Medicine Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span between the minimum and maximum base...