Assistant Property Manager

2 weeks ago

Toronto, Canada RioCan Full time

Summary

What is The Well?

The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

Who are you?

We are building upon our achievements, and the future is exciting. How can we be so sure? We have people like you—engaged, risk-takers who consistently deliver their best.

Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by our mission and the contribution we make to improve cities and communities.

What will you do?
- Support the preparation and administration of the annual operating budgets.
- Assist with review and delivery of year-end recovery adjustments in accordance with lease requirements and deadlines.
- Review lease workflow to ensure accuracy and completeness of lease abstract and recovery methodology.
- Report periodically to management on the status of each property.
- Perform site and tenant inspections.
- Manage tenant requests and emergency situations.
- Complete Annual Tenant Meetings.
- Assist in the LEED and WELL certification processes.
- Assist in the IMIT Grant program.
- Review of payables to ensure accuracy and completeness.
- Oversee tenant improvement and/or landlord’s work, as required.
- Provide a high level of customer service to all clients, colleagues and users requiring assistance.
- Coordinate, collect and report on the collection of all tenant rental payments.
- Prepare reconciliation of tenant accounts.
- Review proposed annual billings from accounting for accuracy.
- Manage purchase orders and coordinating work with tenants and ensure accurate billing of work.
- Assist with event coordination and administration.
- Maintain, track and report on work order status in maintenance reporting software system.
- Complete assigned duties with respect to Allied’s Sustainability Well Being Program.
- Assist with the launch of The Well’s Occupant Engagement Program.

What are we looking for?
- College or University Degree in a related field.
- At least 3-5 years of experience in the property management industry with administrative and financial responsibilities.
- RPA designation completed or in progress an asset.
- Class A building experience preferred.
- Excellent verbal and written communication skills.
- Strong communication and interpersonal skills, including a proven ability to build relationships.
- Ability to work in a fast-paced environment.
- Knowledge of Yardi is an asset.
- Experience in accounting, budgeting and building systems.
- Responsiveness and an ability to anticipate client needs and commit to respond in agreed timeframes.
- Demonstrates resilience, passion and commitment to deliver and be accountable for results.
- An assertive self-starter with the ability to work independently under mínimal supervision.
- Strong computer skills, with a good knowledge of MS Excel and MS Word.

Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.

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