Assistant Property Manager

2 weeks ago

Toronto, Canada MenRes Property Management Inc. Full time

MenRes Property Management Inc. is a private Canadian corporation based in Toronto and established for the purpose of managing residential condominium buildings. MenRes is a wholly-owned but separately operated company encompassing the residential condominium property management team of Menkes Developments Ltd. As part of the Menkes group of companies, MenRes has over sixty years of combined property management and construction experience, with a strong reputation for quality and customer service excellence.

If you have chosen the residential property management field as a career, then this is the next step in expanding your experience and growth We are looking for individuals with a foundation in the residential property management industry, to step into the role of **Assistant Property Manager**. In this role you will be a key part of the, on-site management team, overseeing the operations of the building.

**Assistant Property Manager #2023-725**

Reporting to the Property Manager, the **Assistant Property Manager’s** key responsibilities will include:

- Drafting All-Resident communication materials, for review by the Property Manager and ensuring that All-Resident communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date;
- Processing all incident report for management;
- Providing direct support to management and filling in where needed;
- Acting as the primary backup to the Property Manager(s) when required;
- Maintaining a contract service vendor log containing contract amounts and commencement and expiration of services being performed;
- Coordinating and preparing monthly and quarterly reports and assisting with the preparation of the annual budget;
- Monitoring the collection of common element fees and undertaking collection efforts, providing weekly reports on the status of accounts receivable to the Property Manager;
- Responding to Residents and Accounting staff regarding accounts receivables;
- Preparing Letters and corresponding with residents to assure mínimal arrears and responding to resident queries;
- Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts;
- Responding to contractors’ queries and correspondence;
- Maintaining & updating Building Emergency Plan;
- Maintaining resident contact lists, vendor and fire lists;
- Maintaining insurance binders for residents and vendors (+WSIB) to ensure that all requirements are being met;
- Assisting with event planning activities and advising the Property Manager or Regional Manager of upcoming events;
- Receive and distribute mail;
- Processing invoices by matching to purchase orders and (assigning appropriate costing coding);
- 5+ years of experience in the residential property management field;
- Excellent verbal and written communications skills;
- Superior interpersonal and customer service skills;
- Experience with Residential Rentals is a definite asset;
- Hands-on experience using JDE EnterpriseOne is highly desirable;
- Strong working knowledge of Microsoft products (MS Word and Excel); and
- Demonstrated ability to work effectively in a deadline-driven environment.

We offer a competitive compensation package and the opportunity to work with an industry leader

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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