Administrative Assistant

2 weeks ago

Edmonton, Canada Health Sciences Association of Alberta Full time

**The Organization**:
The Health Sciences Association of Alberta is a progressive union representing approximately 29,000 paramedical, professional, and technical members. Our staff are committed to delivering high-quality services to our members. HSAA is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

**The Position**:
We are looking for a full-time, permanent Administrative Assistant I who will work out of the Edmonton office reporting to the Manager, Education & Events. This in-scope position is pivotal in ensuring the success of HSAA events, conferences, and meetings.

This in-scope position will:

- Collaborate closely with the Program Analyst of Education & Events to plan and execute a variety of events, both virtually and in-person.
- Research and secure venues
- Coordinate logistics and related activities
- Implement vendor contracts, and ensure services delivered are timely and accurate
- Coordinate travel, accommodations, and meals for attendees
- Ensure events adhere to union policies related to safety, accessibility, and equity
- Maintain an organized events calendar and accurate records, including budgets and contracts
- Working in conjunction with the Communications and Engagement team to support the implementation of marketing strategies to enhance event attendance.
- Oversee event registration and attendee management

**What you bring**:

- Graduation from an accredited business administration or events management program with a minimum of three (3) years of related experience. A combination of education and work experience may be considered.Proven experience in administrative roles, preferably with merchandising or inventory management.
- Proven experience in administrative roles, preferably in event coordination or support.
- Service-oriented with a proactive approach
- Strong organizational and time management skills coupled with the ability to prioritize tasks effectively.
- Strong analytical skills with demonstrated accuracy and attention to detail.
- Strong creative thinking skills with the ability to work independently in a team-based environment.
- Strong communication skills, both written and verbal.
- Adaptability and a willingness to take on new challenges.
- Intermediate to advanced skills in Microsoft Office: Outlook, Microsoft, Excel, and PowerPoint.

**Your Core Competencies**:

- _Creative Problem Solving:_ You contribute ideas for how the work can be done differently to solve issues.
- _Agility:_ You anticipate and adapt to changing priorities. You are resilient in times of uncertainty.
- _Develop Networks:_ You build connections and trust in relationships.
- _Build Collaboration:_ You contribute to conditions that support teamwork, collaboration, consistency, and excellence.
- _Systems Thinking:_ You understand how the work you do contributes to the overall success of the organization.
- _Drive for Results:_ You take ownership of achieving results as an individual and as part of a team.

**Vaccination Policy**:
Health Sciences Association of Alberta has a proof of COVID 19 vaccination policy for all employees, to protect the health and safety of HSAA employees and members we serve.
- Proof of COVID 19 vaccination; OR,

**Notes**:

- Applications may be used to fill other current and future opportunities.

We thank all applicants for their interest. Only individuals selected for interviews will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $34.30-$42.16 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 3 years (required)
- events support: 3 years (required)

Work Location: Hybrid remote in Edmonton, AB T5S 0K6

Application deadline: 2023-11-23

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