Assistant Supervisor Purchase Order Invoicing

3 weeks ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Primary Responsibilities:

- Supervise a staff of four Accounts Administrators
- Train new employees on Policies, Procedures and How To’s : Procurement Policy, respective accounts payable, invoicing & procure-to-pay, 3-way match, and change order procedures and How To’s.
- Train new employees on how to triage invoices, verify and process invoices in McGill Marketplace
- Distribute, verify, approve all PO invoices to ensure they are processed according to agreed upon turnaround times and as per the respective Policies/Guidelines/Procedures.
- Partner with the Assistant Supervisor EPS-Payment Request & Wires to ensure the daily hold report is reviewed and ensure holds are removed in order for invoices to be paid on a timely basis and according to vendor payment terms.
- Update, create and/or maintain documentation/how to’s/checklists specific to the team’s tasks and processes.
- Act as the first point of contact with the community/customers with respect to PO requests and inquiries/JIRA tickets.
- Participate and/or support the Supervisor of Expense Payment Services - AP with respect to escalated customer issues.
- Manage staffing business processes and assign their tasks on a weekly basis amongst the EPS-AP team. Ensure resources are well balanced during vacations, leaves, black out periods.
- Communicate new business processes and changes to staff.
- Participate and/or support the Supervisor Expense Payment Services - AP with respect to hiring, retention, performance dialogues and performance/staffing issues.
- Participate and/or support the Supervisor Expense Payment Services - AP in the preparation of KPIs/Productivity reports, credit card reconciliations, account reconciliations, and timely reimbursements/payments based on cheque run days. Analyze and adjust resources accordingly.
- Participate in PO invoicing-related projects/process improvements.
- Act as a back-up on most tasks pertaining to the Assistant Supervisor Expense Payment Services - Payment Request & Wires.

Other Qualifying Skills and/or Abilities:

- Minimum Education and Experience:

- DEC III 3 Years Related Experience /
Annual Salary:

(MPEX Grade 02) $47,030.00 - $58,790.00 - $70,550.00
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Supervisor Accounts Payable
Position End Date (If applicable):

Deadline to Apply:

- 2023-05-18
- ._


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