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Technical and Purchasing Coordinator

5 months ago

Montréal, Canada Groupe CSL Full time

**The company**:
The CSL Group Inc. (“CSL”) of Montreal, Canada is a world-leading provider of marine dry bulk cargo handling and delivery services. Through its major operating divisions, Canada Steamship Lines, CSL Americas, CSL Australia, CSL Asia and CSL Europe, CSL owns and operates a highly diversified fleet of specialized self-unloading vessels, off-shore transshippers and Handysize bulk carriers, and delivers more than 78 million tonnes of cargo to industrial customers annually. CSL's history can be traced back to 1845.

At CSL, we are committed to the wellbeing of our crews and employees, and to promoting a corporate culture that values high ethical standards, a safe and healthy workplace and respect for the environment. A career with CSL is both stimulating and challenging, and we are continually seeking skilled and passionate individuals to occupy key roles throughout our company.

**Duties and responsibilities**:

- Manage requisitions for ship and shore in the company system, clarifying any additional information as required, in a timely and reliable manner.
- Analyze the purchasing history and support the Technical team in the development of forecasting models as required;
- Manage and optimize inventory levels using processes and tools such as Power BI;
- Initiate RFQ and RFP, analyze quotations, determine the best suppliers for the need,negotiate the best commercial agreements, and ensure timely delivery/scheduling for all material and service requests from the vessels.
- Issue Purchase Orders (“PO”) based on results of negotiation or global CSL agreements where applicable.
- Follow-up on outstanding requisitions, inquiries and PO’s and process invoices
- Manage the progress and delivery of orders and contractors on board; solve any discrepancies as advised by vessel or superintendent with suppliers.
- Support key vendor and contractor relationship management;
- Coordinates between internal stakeholder groups on supply chain alignment of order deliveries to vessels based on requirements and lead times.
- Create and monitor monthly consumable orders for the supply of daily usage items, non-critical or low value items.
- Assists the accounting department in reviewing and resolving monthly accruals, invoice discrepancies, weekly payment issues, with support from the Fleet Operations Coordinator.
- Participate in special projects concerning Fleet-wide, material & service purchases, this shall include all details through the supply chain process.
- Provide technical assistance to the Vessel Manager in planning, controlling, and execution of all activities connected with surveys, maintenance, repair and certificates requirements, dry-docking, conversions, or modification of assigned vessels
- To provide operational support to vessels by arranging required services and deliveries, i.e. obtain quotations and scheduling contractors’ attendance
- To collect, analyze, and maintain technical records on vessel performance indicators such as speed, downtime, fuel, and lube oil consumption, alerting Vessel Manager if any item falls outside of normal parameters
- To be fully aware of the technical operations of the vessels and act as back-up for the Vessel Manager, under guidance of the Fleet Manager;
- To assist in the preparation and updating of technical weekly and quarterly reports, winter works,dry-dock and budget reports;
- To follow-up on and ensure that all reported deficiencies, damages, and nonconformity issues are cleared with minimum delay
- Accomplishes other duties as assigned.

**Qualification and skills**:

- 2-3 years experience in procurement or supply chain management
- Marine experience considered an asset
- Bachelor’s degree in commerce, Operations Management, Engineering or any other pertinent academic formation.
- Naval Architecture studies or mechanical/electrical technical knowledge would also be an asset.
- Practical knowledge of ERP software (Oracle, SAP, etc.), an asset;
- Knowledge of data mining systems such as Cognos/Tableau, SAS, Access, Power BI, etc. is an asset
- You are a team player with strong communication, inter-cultural skills and assertiveness;
- Ability to analyze and determine purchasing trends and develop forecasts;
- Ability to develop ABC analysis to optimize inventory level and stock rotation;
- Ability to develop commodity strategies to optimize supplier base;
- Ability to negotiate commercial agreement with suppliers as well as commodity / service costs and/or terms and conditions;
- Ability to recognize the best supply delivery location in a ship’s trade;
- Ability to administer purchasing and budget requirements;
- Ability to use company software systems;
- Ethical and accountable;
- The ability to work autonomously and/or in a group setting as required, to create synergy;
- The ability to perform Critical thinking, sound decision using best practices and common-sense approach to problem resolution;
- The ability to determine priorities with