Senior Invoice Management Analyst

3 weeks ago

Montréal QC, Canada emergiTEL Full time

Our global financial services client is currently searching for a Senior Invoice Management Analyst to join their growing team. What you will do:

  • Prepare accruals, prepaid expenses accounting schedules to be processed by the Accounts Payable Department on the perimeter covered,
  • Prepare collect fixed assets information on new assets acquired by GIT for communication to the Accounts Payable team responsible for computing the depreciations,
  • Process GIT invoices: obtain the approval from the managers responsible for the expenses, control of the proper delegation of power allowing managers to approve the expenses, prepare the accounting schedule for Accounts Payable to account for the expenses (accruals, expenses, prepaid expenses)
  • Prepare wire instructions, obtain appropriate approval before transferring for payment to the Accounts Payable department,
  • Prepare accounting schedules and payments instructions on Market Data in close coordination with the GSP Paris team responsible for market data,
  • Ensure invoices are paid in accordance with contractual engagements and terms,
  • Manage reporting of expenses in the GIT specific tools as per internal policies and procedures
  • Assist with vendor inquiries and with resolution of billing disputes.
  • Provide expense monitoring report and perform reconciliations.
  • Handle inquiries regarding vendor payment histories and open items.
  • Assist the Head of GSP Americas in reviewing the current invoice payment process, identify area of improvements, and work on implementation plans.
  • Support the Head of GSP Canada in writing formalized procedures for the various processes within GSP.
  • For all IT expenses engaged based on purchase orders in Oracle Purchasing, control the reception of services and goods, check the accuracy of invoices, ensure appropriate accounting schemes and prepare payment instructions and obtain approval from appropriate managers before requesting payments to Accounts Payable.
Your qualifications:
  • Bachelor Degree in Accounting/ Finance, or a related field
  • English fluent
  • MS Office Suite with a strong proficiency in Excel
  • Experience in accounts payable, including invoice processing and accounting (accruals, prepays and fixed assets)
  • Customer service oriented and quick responsiveness
  • Ability to multi-task and work independently while under pressure
  • Strong follow-up and organizational skills with an attention to detail
  • Strong verbal and written communication skills
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