Administrative Assistant I

3 months ago

Sherwood Park, Canada Strathcona County Full time

**This posting is for 1 temporary full-time position up to 18 months**

The Administrative Assistant provides professional senior level administrative support to the Central Services, Facility Planning Branch Manager and assists branch/department staff with meeting operational goals, objectives and commitments.

**Responsibilities**:

- Calendar management for the Branch Manager including the coordination, arrangement and proactive scheduling of meetings
- Primary point of contact for internal and external stakeholders
- Schedule branch meetings by preparing and distributing meeting agendas and minutes
- Research and gather information to support report and presentation creation, as well as assist in the development of branch presentation materials
- Assist the Branch Manager with report writing, the development of Executive Team and Council reports in eScribe, as well as the branch performance report
- Plan and coordinate position specific mandatory OHS and performance based training
- Provide branch support with financial/asset management reports, budget planning consolidation, documentation and activities, as well as support Accounting and the Central Services team with year end reporting
- Branch contact for managing corporate records electronically in SharePoint, ensuring consistency and providing leadership, advice and training on records management responsibilities
- Coordinate project specific OHS documentation for all active projects and ensure it is filed and communicated with department OHS representative, and support requests from OHS team as required
- General department administrative support and providing coverage for the Director’s Assistant

**Qualifications **and Skills**
- High School Diploma plus 5 years of related administrative experience
- Certificate or Diploma in Administration (or a related field) is preferred
- Excellent communication skills and ability to maintain a professional and positive image when working with internal and external clients (coworkers, the public, Elected Officials, and senior administration)
- Strong organization and time management skills with the ability to work under pressure and at times, with a high volume of various tasks
- Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
- Ability to work independently, negotiate priorities on short notice and promptly adapt to an everchanging work environment
- Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook), as well as programs such as O365, SharePoint, TEAMS, OneDrive, Visio and e-Scribe
- Thorough knowledge of Strathcona County protocol and a strong understanding of corporate and division policies, procedures and organizational structure
- Basic knowledge of related terminology and practices related to the management of fleet and facility operations

**Who we are**:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:(depending on position)
- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities.
- Well-being programs and a safety culture focused on physical and psychological health in the workplace.

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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