Purchasing Administrator

3 weeks ago

Collingwood, Canada Parkbridge Lifestyle Communities Full time

PURCHASING ADMINISTRATOR, COLLINGWOOD, ON

**Summary**

The Purchasing Administrator is responsible for supporting the Purchasing team in the tactical procurement of goods and services to be used by the organization, and vendor and contract management. The Administrator coordinates his or her efforts based on priorities set forth by the Purchasing team.

**Essential duties and Responsibilities **include the following but are not limited to the job specifications contained herein
- Complete vendor search and set up when required
- Search for items/services required, locally and nationally
- Obtain quotes or engage Purchasing team as required for larger purchases
- Creation of Property POs in consultation with Property Managers
- Data entry of Tenant Adds for refund or payment
- Follow up with properties and ensure timely systematic receiving of POs
- Assist with following up on closing out service POs and obtaining final pricing
- Assist Property Managers with submitting monthly accruals
- Liaise with Accounts Payable to follow up and resolve invoices that fail 3-way match
- Responsible for ensuring that regional vendors follow procure to pay processes and receive timely payment
- Assist Accounts Payable with regional vendor account reconciliations
- First point of contact for vendor management tool support
- First point of contact for regional credit card requests
- Administrative support for quick guides and other training material
- Maintenance of Purchasing managed catalogs
- P2P & Workplace Super Users - 1st level system support Operations
- National Account Super Users - 1st level support Operations
- Vendor and Contract Management Tool edit rights
- Responsible for quarterly systematic clean up - deactivated users, RNI reports, open PO Reports, etc.

**Key Skills**:

- Microsoft Office with advanced Word, Excel and SharePoint proficiency
- ERP/Procure to Pay system experience
- Digital Document Management experience
- Strong verbal, written, and communication skills that help with collaboration across cross-functional teams.
- Excellent problem-solving skills.
- Initiative to execute on self-guided, special initiative projects.
- Ability to multi-task and work on multiple projects and teams concurrently.

**Background and Experience**
- 2 years working in a professional office
- Prior Purchasing, Supply Chain or Accounts Payable experience preferred
- Bi-lingual in French and English is an asset

**Personal Characteristics and Traits**
- Highly motivated & detail oriented
- Ability to work in a collaborative, team-oriented environment.
- Strong organizational skills.
- Disciplined work ethic with great attitude and energy.

**APPLICATION INFORMATION**:
Please note that applicants must be able to successfully pass a pre-employment criminal background check.

**ABOUT PARKBRIDGE**:
Given the rising costs of real estate, home ownership is quickly becoming out-of-reach for many Canadians. Parkbridge is one of the few companies that offers a solution. We are Canada’s leading owner, operator and developer of residential and recreational land lease communities. Our business model offers our customers the advantages of home or cottage ownership without the expense of purchasing the land. This fills a gap in the real estate market between rental accommodation and freehold ownership.

Being fully-owned by BCImc, one of Canada’s leading asset managers, and working closely with QuadReal, we are stable and well-capitalized. Our current portfolio consists of almost 100 communities throughout Canada. We have a mandate for sizable growth within the coming years.

We boast a culture of collaboration and community, and we put our people first.

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