Finance and Operations Manager

4 weeks ago

Calgary, Canada Graduate Students' Association at the University of Calgary Full time

**Job Summary**:
The Finance and Operations Manager provides guidance and operational support for all financial aspects for the Graduate Students’ Association of the University of Calgary (GSA) including the Last Defence Lounge (LDL). This full-time permanent position exists to ensure all financial responsibilities of the GSA and the LDL are attended to in a timely approach.

This role is responsible for ensuring the smooth operation of functional areas, maintaining accurate financial records in a secure location as provided by the GSA, proving detailed analysis of data in relation to functional areas, and completing and approving transactions for signature by authorized GSA official.

The Finance and Operations Manager reports directly to the Executive Director.

**About this Job Opportunity**:
The GSA offers comprehensive and competitive benefits including an extended health and dental plan, short and long-term disability coverage, life insurance, a health and wellness spending account, and a matching RRSP contribution program. The GSA supports professional development opportunities, organizes staff appreciation events, provides flexible working hours within a hybrid model, and embraces a work-life balance culture.

The GSA is committed to providing an equitable, diverse, and accessible workplace, and fostering belonging and empowerment within the graduate student community at UCalgary. We strive to remove barriers that have been historically encountered by some people in our society and encourage qualified applicants from all equity-seeking groups, who share the GSA’s values, to apply.

**Key Responsibilities**:

- Manage monthly, quarterly, and annual financial reporting processes, ensuring timely and accurate reporting of the Profit & Loss (P&L) statements for the GSA and the LDL;
- Prepare, analyze, and present monthly and quarterly financial results, variance analysis, and performance trends to executive leadership;
- Prepare accurate financial reports daily for functional areas by collecting, analyzing, and summarizing account information and trends;
- Monitor cash flows to track restricted and unrestricted inflows and outflows, ensuring sufficient funds are available to cover expenses;
- Achieve financial objectives by managing the annual GSA budget, overseeing the LDL budget, planning expenditures, analyzing variances, and implementing corrective measures as needed;
- Manage the organization’s cash flow by processing all banking transactions, tracking payments, and ensuring timely reconciliation;
- Ensure the timely payment of invoices by verifying transaction information, scheduling, and preparing disbursements, and obtaining authorization for payments;
- Process month and year-end financial statements, accounts payable/receivable, general ledger activity, honorarium payments for volunteers etc;
- Prepare payroll journal entries for the GSA and the LDL;
- Maintain inventory control of capital assets by verifying stock receipt, establishing replacement schedules, and adhering to inventory policies and procedures;
- Manage cash flow forecasting, fixed asset activity, and investment account reconciliations;
- Prepare and file GST returns, ensuring accuracy and compliance with government regulations;
- Ensure compliance with all GSA financial policies and procedures;
- Recommend financial policies to the Executive Director by identifying issues and presenting options for strategic financial decisions;
- Establish and enforce proper accounting methodologies in line with Canadian accounting standards for not-for-profit organizations;
- Develop and implement policies and principles as needed;
- Manage and oversee the daily operations of the accounting department;
- Act as the primary contact for external auditors, facilitating audit preparation and review to ensure timely completion;
- Improve systems and procedures, initiating corrective actions to address deficiencies; and
- Meet financial accounting objectives as defined by the Executive Director and the Board of Directors.
- Potentially oversee summer interns and provide guidance to departments on budgeting

**Qualifications and Requirements**:

- Bachelor’s degree in accounting, finance, or a related discipline;
- Enrollment in a professional financial designation program (CPA, CMA, or equivalent) is preferred;
- At least 5 years of experience in accounting and finance, including a minimum of 2 years in a managerial capacity;
- Advanced proficiency in financial software (XERO) and Excel
- Thorough knowledge of GAAP and ASPNO standards;
- Detailed understanding of accounting industries;
- Decision making abilities, initiative, strong organization, and effective communication skills;
- Up-to-date knowledge of compliance regulations in all areas of functional responsibility;
- Ability to manage significant volume of transactions in a timely manner and effectively trouble shoot to identify deficiencies;
- Thorough knowledge of applicable compli

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