Travel Media Relations Assistant

2 weeks ago

Ottawa, Canada Ottawa Tourism Full time

**Overview**

Ottawa Tourism’s vision is to be one of Canada’s most visited, sustainable, vibrant, and valued urban destinations and the tourism authority for key economic development and city-building decisions in Ottawa. Ottawa Tourism's mission is to market and sell Ottawa as a compelling leisure and business destination and lead or participate in initiatives that improve Ottawa’s visitor experience. We contribute to the broader economic development objectives of the city and the success of our stakeholders and, by doing so, enrich the quality of life for all Ottawa residents.

As a key position within the Marketing team, the Travel Media Relations Assistant reports to the Senior Manager, Travel Media Relations. The incumbent assists with media experience support, itinerary assistance and database management.

**Key Competencies**
- The ability to effectively communicate with media personnel, colleagues, and external stakeholders both verbally and in writing is essential.
- Strong organizational skills are necessary to manage multiple tasks, bookings, and itineraries simultaneously. The assistant should be able to prioritize tasks, meet deadlines, and maintain meticulous records.
- Detail-oriented, ensuring accuracy in bookings, itineraries, and database management.
- The ability to manage time and prioritize tasks is essential in a fast-paced environment.
- Enhance the quality of itineraries, content creation, and media interactions.

**Primary Areas of Responsibility**
- **Inquiry Monitoring**: Assist in monitoring and managing inquiries from media outlets, journalists, and influencers. This includes promptly responding to inquiries and providing necessary information.
- **Media Experience Support**: Shadow the travel media team throughout the entire media experience, from soliciting to proposing itineraries, making bookings, hosting, and following up with media personnel.
- **Booking and Itinerary Assistance**: Provide support in booking accommodations, transportation, and activities for media visits. Assist in crafting engaging and comprehensive itineraries tailored to media needs and preferences.
- **Podcast Logistics**: Support the logistics of our podcast, including scheduling interviews, coordinating with guests, managing recording sessions, and assisting in post-production tasks.
- **Database Management**: Help maintain and update our media database, ensuring accuracy and completeness of contact information, preferences, and past interactions.
- **Other duties as assigned**

**Desired Qualifications**
- Currently pursing post-secondary education in pursuing communications, marketing, hospitality, or a related field
- Experience working with media
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office
- Ability to multitask and prioritize tasks effectively.
- Passion for travel, media relations, and content creation.

**Assets**
- Fully bilingual in both of Canada’s official languages, both written and verbal.
- Previous experience working in tourism, hospitality, or destination management/marketing.
- Ottawa Tourism is located and operates on the traditional and unceded territory of the Anishinaabe Algonquin people, who have travelled and inhabited these lands for millennia._

**_
Diversity, Equity & Inclusion Statement_**
- _

**_Accessibility Statement_**

DEADLINE TO APPLY: Monday, May 13 at 9:00am

**Aperçu**

La vision de Tourisme Ottawa est d’être l’une des destinations urbaines les plus visitées, les plus durables, les plus dynamiques et les plus appréciées au Canada, et d’être l’autorité touristique responsable de prendre les décisions clés en matière de développement économique et de construction de la ville d’Ottawa. La mission de Tourisme Ottawa est de commercialiser et de vendre Ottawa en tant que destination de loisirs et d’affaires attrayante et de diriger ou de participer à des initiatives qui améliorent l’expérience des visiteurs d’Ottawa. Nous contribuons aux objectifs plus larges de développement économique de la ville et à la réussite des parties prenantes et, ce faisant, nous enrichissons la qualité de vie de tous les résidents d’Ottawa.

Poste clé au sein de l’équipe marketing, l’assistant responsable des relations avec les médias du secteur du voyage travaille sous l’autorité de la gestionnaire principale, relations médias touristiques. Le titulaire du poste apporte son aide en matière d’expérience médiatique, d’itinéraire et de gestion de base de données.

**Compétences clés**
- La capacité à communiquer efficacement avec le personnel des médias, les collègues et les parties prenantes externes, tant à l’oral qu’à l’écrit, est essentielle.
- De solides compétences organisationnelles sont nécessaires pour gérer simultanément plusieurs tâches, réservations et itinéraires. L’assistant doit être capab

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