Administrative Assistant

4 weeks ago

Niagara Falls, Canada Millennium Trail Manor Full time

At Millennium Trail Manor we embrace and celebrate the process of aging by providing quality long term care that is adapted to each of our unique and special residents. Our goal is to make each resident feel welcomed and at home. We encourage and promote living each day to its fullest with inspiration and opportunities. We provide all levels of care for persons with physical, cognitive and social disabilities.

We are currently seeking a energetic, compassionate, and resident-focused **Administrative Assistant **to join our dynamic care team here at Millennium Trail Manor. This will be a three-month contract position.

**JOB SUMMARY**

The Administrative Assistant is responsible, as directed by the Administrator for the coordination of office services; liaison with departments, head office personnel, health professionals, health care facilities, with administrative services.

**PERFORMANCE REQUIREMENTS**

Under the direction of the Administrator, undertakes or assists with the following:

- Maintaining established system of management reporting and internal control.
- Ensuring that accurate and complete documentation of office procedures are maintained.
- Liaising with supervisors, Ministry of Health officers, social workers, clergy, residents and families/responsible parties.
- Typing minutes, reports and forms for the Administrator.
- Filing for the Administrator.
- Receive and sort mail into appropriate department boxes.
- Transfer time records to payroll input records.
- Complete payroll input records and submit to head office bi-weekly for payroll. ; MANAGE GROUP BENEFIT ACCT
- Complete and record bank deposits daily or as required.
- Do bank deposit daily or as required.
- Management of resident trust accounts including reconciliations, agreements and statements
- Reconcile the daily trust float daily
- Assist with financial sections of the admission agreements and maintain resident business files
- Responsible for maintaining stamp machines.
- Payroll procedures; raises, separation forms, terminations and new hire.
- Assist with quality improvement, risk management and Occupational Health and Safety activities.
- Assist with MOH visits as requested.
- Assist with accreditation preparation.
- Assist each department to maintain sick and absent records on all departments.
- Assist with updating and revising of policy and procedure manuals if requested.
- Assist to manage AR including sending out of invoices. Tracking of outstanding accounts and collection calls to secure payments.
- Manage and review direct withdrawal (DWD) verification monthly

**QUALIFICATIONS**

Business Administration or Accounting Diploma/Degree required. Knowledge of payroll, accounts receivable and payable.
- A sound knowledge and background in accounting, payroll, accounts receivable, accounts payable and trust accounts management. A thorough knowledge of the requirements of the LTCHA and regulations, Ministry of Health Directives and other pertinent Provincial and Municipal Statutes, which influence the operation of the home. Familiarity with organization functions, policies and procedures of LTC homes as they relate to management. Competency with computer and office programs required.

Millennium Trail Manor is an equal opportunity employer. We abide by the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations for job applicants with disabilities are available on request throughout the recruitment process.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Niagara Falls, ON L2H 0Z9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

  • Administrative Assistant

    1 month ago

    Niagara Falls, Canada Niagara Falls Canada Hotel Association Full time

    **The Niagara Falls Canada Hotel Association **is looking for a dynamic administrative professional to handle all office functions for the President. The tasks include: - develop and manage a filing system --compose letters --create compelling reports and presentations with powerpoint and excel --some AP/AR coordination with bookkeeper --research...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Canada Ross Taylor Financial Corporation Full time

    **About the Company**: Ross Taylor Financial Corporation is an independent financial services firm that offers financial advice, products and services to individuals and families. Our area of expertise is in financial planning, investments and insurance. We are located in Niagara Falls, Ontario. **Career Opportunity**: Ross Taylor Financial Corporation is...

  • Receptionist/administrative Assistant

    6 days ago

    Niagara Falls, Canada Lundy Manor Full time

    Are you looking for a meaningful and fulfiling job? Look no further! We are looking to add a Receptionist/Administrative Assistant to our team. We are a larger scale luxury retirement community, serving seniors of all kinds. We are looking for a motivated and positive person to add to our team! Receptionist Job Responsibilites: - Serves visitors by...

  • Health & Safety Administrative Assistant

    4 weeks ago

    Niagara Falls, Canada Walker Industries Full time

    **About Walker** Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions...

  • Administrative Sales Assistant

    6 days ago

    Niagara Falls, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Administrative Sales Assistant

    4 weeks ago

    Niagara Falls, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Health & Safety Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada Walker Industries Full time

    Job Description About Walker Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions...

  • Administrative Assistant

    4 days ago

    Niagara Falls, Canada All-Risks Insurance Brokers Ltd. Full time

    All-Risks Insurance Brokers Limited, we are seeking a RIBO licensed and experienced administrative assistant to join the All-Risks family.About:All-Risks Insurance Brokers Limited is a full-service insurance brokerage offering a broad array of property, casualty, life, health and investment products and services to the residents of Ontario. We offer our...

  • Health & Safety Administrative Assistant

    1 week ago

    Niagara Falls, Canada Walker Industries Full time

    About Walker Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries.  Growth...

  • Health & Safety Administrative Assistant

    4 weeks ago

    Niagara Falls, Canada Walker Industries Full time

    Job Description About Walker Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions...

  • Administrative Assistant

    2 weeks ago

    Niagara Falls, Canada All-Risks Insurance Brokers Ltd. Full time

    All-Risks Insurance Brokers Limited, we are seeking a RIBO licensed and experienced administrative assistant to join the All-Risks family.About:All-Risks Insurance Brokers Limited is a full-service insurance brokerage offering a broad array of property, casualty, life, health and investment products and services to the residents of Ontario. We offer our...

  • Assistant/Associate Professor, Bachelor of Business Administration

    2 days ago

    Niagara Falls, Canada EightSix Network Inc Full time

    Assistant/Associate Professor, Bachelor of Business Administration Part Time / Full Time Assistant/Associate Professor, Bachelor of Business AdministrationAbout the University of Niagara Falls CanadaOfficially opening its doors in 2024, the University of Niagara Falls Canada (UNF) is an innovative and digitally oriented institution that prepares graduates...

  • Administrative and Accounting Assistant

    1 month ago

    Niagara Falls, Canada Cosmopolitan Realty Full time

    **About us** cosmopolitan realty is a Real Estate Brokerage in Niagara Falls, ON. We are a professional, agile, and innovative real estate brokerage. Our work environment includes: - Modern office setting - Ongoing Training **Job Type**: Part-time Part-time hours: 16 per week **Salary**: $17.00-$19.00 per hour **Benefits**: - Paid time...

  • Receptionist/administrative Assistant

    4 weeks ago

    Niagara Falls, Canada Massage Therapy Niagara Full time

    Duties include: Answering phone calls, taking payment, direct billing to insurance, laundry, filing, paper work, social media marketing, cleaning/sanitizing, customer service. Efficiency with computers and ability to learn quickly is important for this position as everything is on the computer. Looking for someone with experience doing the above duties,...

  • Health & Safety Administrative Assistant

    2 weeks ago

    Niagara Falls, ON, Canada Walker Industries Full time

    About Walker Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries. ...

  • Dental Administrative Assistant

    1 month ago

    Niagara Falls, Canada Ivory Dental Studio Full time

    Duties: - Assist the dentist during dental procedures - Prepare treatment rooms for patient examinations - Sterilize and maintain dental instruments and equipment - Provide patient education on oral hygiene and post-operative care - Perform dental charting and maintain accurate medical records **Skills**: - Excellent communication skills, both verbal and...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Canada Budget Blinds of Niagara Full time

    **Role Description** Have you ever worked somewhere and really disliked the way they did things? Perhaps the systems they had in place weren’t great and you had better ideas of how to run the office and implement certain processes. Budget Blinds of Niagara is hiring a go-getter Admin Assistant with a great mind for organization, processes, and focus on...

  • Secretary/ Admin Assistant

    6 days ago

    Niagara Falls, Canada JESSE SMITH LANUSCAPING & RENOVATIONS Full time

    How to apply: Education Requirements: High School at least. Your responsibilities would be: 2. Providing support to executives: Assisting executives or managers with various tasks, such as calendar management, organizing meetings, preparing agendas, taking meeting minutes, and coordinating follow-up actions. 3. Managing documents and records: Creating and...

  • Planning Assistant

    7 hours ago

    Niagara Falls, Canada GR(CAN) Investment Co., Ltd Full time

    **THE OPPORTUNITY** GR (CAN) investment is hiring a **Planning Assistant **to join our **Planning & Construction** team For **Riverfront Project **in Niagara Falls. **What You’ll Do**:As the Planning Assistant you will be responsible for providing administrative support to the Planning Team operations. You will support the planning team with all planning...

  • Assistant/Associate Professor, Bachelor of Business Administration

    4 weeks ago

    Niagara Falls, Canada University of Niagara Falls Canada Full time

    About the University of Niagara Falls Canada Innovation Flows Here. Officially opening its doors in 2024, the University of Niagara Falls Canada (UNF) is an innovative and digitally oriented institution that prepares graduates for leadership in the digital world. We believe in delivering programs that provide a direct pathway to meaningful careers in...