Executive Assistant

2 weeks ago

Toronto, Canada Sun Life Full time

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Reporting to the Senior Vice-President, Health Solutions, the Executive Assistant is responsible for providing complete administrative management to the SVP.

The Health Solutions team is a creative, dynamic and excellence-driven team that helps meet Client and Consumer needs through a variety of innovative health products and solutions.

**What will you do?**
- Manages all aspects of the SVP's calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate;
- Proactively anticipates the needs of the SVP in a dynamic and fast-paced environment;
- Coordinates meetings, including preparing agendas, presentations and reports;
- Assists in the preparation and distribution of reports and internal communications;
- Manages all travel arrangements and accompanying material for the SVP and one other VP;
- Manages the administrative budget work for Health Solutions (expense reimbursements, cheque requests);
- Answers, screens and directs phone calls, responding independently and providing as much client service as possible;
- Arranges and greets visitors and arranges schedules for clients;
- Maintains contact with leaders via company-issued mobile device;
- Assists other leaders with administrative support as needed;
- May perform other administrative duties as required.

**What do you need to succeed?**
- College diploma in office technology or administration, or equivalent education for the job requirements;
- A minimum of 2 years’ experience working as an Executive Assistant supporting senior leaders;
- Excellent verbal and written communication skills;
- Proficiency in Microsoft Office Suite; experience creating PowerPoint decks and presentations;
- Ability to adapt quickly to change;
- Highly organized an able to prioritize important tasks;
- Excellent organizational skills, accuracy and attention to detail;
- Knowledge of the insurance and financial services industry would be an asset.

**What's in it for you?**
- Working together, sharing common values, and encouraging growth & achievement
- Flexible Benefits from the day you join to meet the needs of you and your family.
- We’re proud to be recognized as a company with a 2023 Most Trusted Executive team by Great Place to Work® Canada
- Join one of our many Inclusion Networks. These voluntary, employee-led groups are dedicated to creating connection, fostering inclusivity, and building community.
- Charitable giving through our You Give, We Give program lets you give back to your community - and in many cases, we’ll match your contributions.

**#LI-Hybrid**

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

**Salary Range**:
52,000/52 000 - 86,000/86 000

**Job Category**:
Administrative Services

**Posting End Date**:
15/02/2024

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