Document Control Coordinator

3 weeks ago

Toronto, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**What Is The Opportunity**

Aecon is seeking a Document Control Coordinator to join the Urban Transportations Solutions group to support a dynamic, transit project in the Greater Toronto Area. We are proud to support a project that is committed to faster and more convenient travel, ultimately keeping our community in mind to support the ease of travel within the city. This starts with bringing aboard the best possible team

**What You Will Do Here**
- Document Control System
- On direction of the Document Control Manager Accountable for maintaining project distribution matrix within EDMS (Aconex).
- Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner.
- Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.
- Reporting
- Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish.
- Assists project teams with creating and developing reports in EDMS system (Aconex).
- Using Aconex, assists in the preparation of the end of project report.
- Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals.
- Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle.
- Documentation
- With the team, ensures the receipt, capture, control and access of all project documents.
- Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
- Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
- Working with the Document Control Manager, assist with post-construction document archival / retention including as per Project Agreement specifications.

**What You Will Bring to The Team**
- Post-secondary education - Bachelor’s Degree or College Diploma preferred, or equivalent experience.
- 1-3 years document control experience in a construction project/site environment.
- Proficient in electronic file management (e.g. Explorer and WinZip).
- Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
- Ability to accurately and efficiently setup, create and maintain documentation metadata.
- Ability to interpret and implement process, procedures, workflows and standards.
- Ability to document work tasks (work instructions).
- Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
- Excellent written and verbal communication skills.
- Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
- Familiar with EDMS systems such as Aconex and/or Unifier.

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