Executive Assistant to The President

4 weeks ago

Burnaby, Canada Acera Full time

**The Company**

CapriCMW is a uniquely independent, employee-owned insurance and risk management company, recognized as one of Canada’s top commercial insurance brokers. With decades of experience and specialized knowledge in local sectors, CapriCMW has served as trusted advisors to businesses and individuals since 1975. We provide general insurance services for commercial property, liability, professional and executive liability, construction and contract surety bonding, and auto. Our clients are B.C. based and often with international operations.

**We Are Growing**

CapriCMW has recently merged with Rogers Insurance and will be known as Acera Insurance. The merger combines the strength and stability of two award-winning independent and employee-controlled companies, consolidating a wide range of professional expertise and decades of experience in insurance, risk management and group benefits. With 1,000 employees located in over 50 offices across Alberta, BC, Ontario and the Yukon, along with $1 billion in gross written premium, we’re positioned to be a leading national insurance brokerage with deep roots in the local communities which we continue to serve.

**Job Summary**:
This position provides professional administrative support to the President, Human Resources Team, and the Leadership Team. The position works across different areas of the operations team, in addition to the executive responsibilities to the President.

**Essential Job Functions**:
Primary duties include, but are not limited to, the following:

- Act as the point of contact among executives, employees, clients and other partners
- Coordinate President’s calendar, keeping it up to date by adding events and rescheduling appointments
- Handle administrative requests, set up meetings and corporate travel for President
- Manages and processes expense reports
- Support the President with other specific projects and tasks as required
- Coordinate HR and office operations related administrative tasks and workflow with HR Manager and leadership team
- Assist on leadership related projects and other administrative requests
- Act as an office manager by overseeing daily office operations
- Management of employee time off requests and tracking system
- Organize office events in conjunction with Social Committee
- Regular updating of Company Intranet
- Assist with Provincial licensing and Insurance licensing
- Administration of annual membership renewals
- Adhere to all Company policies and procedures, and industry standards
- Participate in learning opportunities to develop skill-set and knowledge
- Participate in Company functions and meetings
- Other duties may be assigned, directed, or requested

**Competencies & Qualifications**:

- Proven experience as an executive assistant or other relevant administrative support experience
- Relevant post-secondary experience
- Excellent MS Office knowledge
- Ability to build relationships and provide friendly, professional customer service
- Proactive approach to problem-solving with strong decision-making skills
- Excellent professional written and oral communication skills, with a keen eye for accuracy and detail
- Ability to maintain confidentiality of highly sensitive information
- This is an independent role within a team setting, interacting with staff and clients at all levels. Strong organizational skills and the ability to prioritize tasks under pressure to effectively manage multiple projects and tight deadlines is essential.

**Why Join our Team?**

As a valued member of the CapriCMW's family, you will be awarded a competitive annual salary, evaluated on your education, skills, and experience, including:

- Generous incentives and bonus programs
- Employee ownership opportunities
- Life, disability, health, and dental insurance coverage
- Group RRSP program
- Employer-matched pension plan
- Discounts on CapriCMW's services and products
- Employee Assistance Program
- Wellness and Lifestyle Spending Accounts
- Career development through leadership training and learning resources
- Be a part of an award-winning network of 450+ professionals in 17 offices across BC, Yukon, and Ontario
- And many more

CapriCMW offers a fun, collaborative work environment with lots of opportunity for long-term professional and personal growth. As an independent, employee-owned company, we are proud to be named one of the Best Workplaces in Canada by Great Place to Work®.

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