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Administrative Assistant

4 months ago

Markham, Canada Leostar Development Group Full time

Resposibilities:

- All functions via Office365, internal ERP and QBO:

- Manage basic GL/AR/AP transactions and invoicing with accounting department.
- Review and assist in payroll submittals.
- Support management in scheduling, procurement, basic CRM.
- Support in the coordination of client and team meetings and workshops.
- Understanding and supporting the maintenance of our Health & Safety systems, submittals and records with the supervisors and consultant groups.
- Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
- Perform other duties as requested by ownership and management.

Knowledge, Skills and Qualifications:

- Highly sociable, courteous and professional.
- Exceptional writing and communication skills.
- Organized and detail-oriented under the pressure of tight deadlines and budgets.
- Proficiency in modern digital organizational and enterprise resource planning tools.
- Comfortable with basic bookkeeping to assist accounting department.
- Experience with formal Health & Safety and Human Resources policies and systems an asset.
- Understands the importance client/B2B data and information confidentiality.
- Willing to learn and grow with a dynamic, forward-thinking company in an ever-changing, high-demand industry.

Training:

- Bachelor's or associate's degree (or equivalent) an asset.
- Experience managing budgets and expenses.
- Experience developing internal processes and digital filing on cloud systems.
- Exposure to the manufacturing or construction industries an asset.

**Job Types**: Full-time, Part-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- On call

Supplemental pay types:

- Bonus pay
- Commission pay
- Overtime pay

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: Hybrid remote in Markham, ON

Expected start date: 2024-06-01