Administrative Officer

2 weeks ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Officer**:
AO1 Administrative Officer 1

Regular/full-time

Department of Sport, Culture and Heritage

Strategic Policy, Sport and Culture Programs Division

Winnipeg MB

Advertisement Number: 41552

Salary(s): AO1 $51,614.00 - $60,597.00 per year

Closing Date: July 21, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be established to fill similar regular, term or acting status positions and will remain in effect until exhausted.

The Manitoba government is recognized as one of the top employers within the province and provides a comprehensive compensation and benefits package for its employees, which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity and parental leave, family related leave and a defined pension plan. The Manitoba government is also committed to supporting the development of its employees through training and career development opportunities. The Department of Sport, Culture and Heritage contributes to a vibrant and prosperous Manitoba by celebrating, developing, supporting and promoting the identity, creativity and well-being of Manitobans, their communities and their province. We are currently seeking an Administrative Officer for the Strategic Policy Branch in the Programs Division.

Conditions of Employment:

- Must be legally entitled to work in Canada

Qualifications:
Essential:

- Experience in financial management, including: financial analysis and reporting; processing accounts payable/receivable; preparation of complex budgets and cashflows.
- Experience working with SAP (or similar database) as it relates to financial and human resources activities.
- Extensive experience providing administrative coordination and support to senior management, including managing filing systems, coordinating records management, coordinating meetings and management of office equipment and supplies.
- Experience managing confidential documents, correspondence, authority seeking documents and other highly sensitive materials on behalf of senior leadership.
- Excellent interpersonal skills with the ability to work with all levels of senior and executive management.
- Strong organizational and time management skills with ability to prioritize work to meet tight deadlines.
- Excellent attention to detail with the ability to maintain a high level of accuracy.
- Strong ability to anticipate needs, take initiative and work independently.
- Written communication skills to draft, format, edit and proofread correspondence and reports.
- Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders.
- Experience using Microsoft Office programs including Word, Excel, Outlook and Adobe.

**Duties**:
Under the direction of the Executive Director, Strategic Policy Branch, the position is responsible for administration, office management, financial accounting and supervision of processing activities handled by administrative staff; monitoring analysts’ assignments and coordination of branch assignments. The incumbent will also maintain proper accounting records. The Administrative Officer will be required to perform tasks/activities, or direct tasks/activities on their own initiative, on behalf of the Executive Director; to this end they will ensure that priorities are met and will provide direction and assistance to all levels of Branch management and staff. The Administrative Officer must be able to communicate effectively with departmental senior management, Branch staff, the Assistant Deputy Minister’s Office, members of the public and other stakeholders.
- Advertisement # 41552
- Service Centre 4
- Human Resource Services
- 600-259 Portage Avenue
- Winnipeg, MB, R3B 2A9
- Phone: 204-945-7518
- Fax: 204-945-0601

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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