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Tooling & Equipment Administrator

7 months ago

Halifax, Canada Irving Shipbuilding Full time

**Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the largest defence procurement project in Canadian history.**

**We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on these vessels. We are committed to building the best ships, with the best workforce in the best facilities. By joining our team of more than 2,300 shipbuilders, you can enjoy a dynamic, diverse, and family-friendly career with a company dedicated to your success, learning, health, wellness, and safety.**

**At Irving Shipbuilding, we’re making history - why not make it with us? Learn more about careers at Irving Shipbuilding**:shipsforcanada.ca/opportunities**.**

Irving Shipbuilding Inc. is seeking a **Tooling & Equipment Administrator.**

The Tooling and Equipment Administrator is a detail-oriented person responsible for monitoring and maintenance of Inventory Control Database, general reporting, and analytics for material inventories, monitor and support material procurement processes, process compliance and communications and miscellaneous task supporting daily operations supporting the tooling and equipment team.

**Qualifications**:

- Education: Post secondary diploma in business administration, or related discipline or equivalent experience.
- Experience: 2-3 years of related work experience
- Proven success working independently and as part of team to accomplish organizational goals.
- Self-Starter driven to achieve milestones and goals.
- Exceptional planning and time management skills to achieve objectives or complete projects.
- Ability to multitask and prioritize multiple deadlines and deliverables, high attention to detail.
- Strong interpersonal skills; energetic and results-oriented; works well in a team environment.
- Proficient to expert knowledge in MS Word, Excel, PowerPoint, Outlook, SharePoint, Access, and Adobe Acrobat, with a strong aptitude for learning new software.
- All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR)._

**Key Responsibilities**:
Manage, monitoring and maintenance of Inventory Control Database
- Assist material control specialist and supervisors updating and maintaining the inventory control database ensuring inventory accuracy and employee accessibility for all three ISI sites.
- Analyze and interpret data to identify gaps and improvement opportunities.
- Action identified gaps and opportunities to reduce waste and cost.
- Lead and execute projects to support Tooling and equipment.

General reporting and analytics for material inventories
- Development of reporting and analytics to illustrate trending analytics for tools and consumables and weekly supplier scorecards.
- Reviewing and verifying accuracy of data and reports
- Identify and executing action plans for improvements.
- Department contact for interpretation of reports and answer stakeholders’ enquiries or push back enforcing policy.

Monitor and support material procurement processes.
- Support in the creation and maintaining for purchase orders and manage period invoicing for tooling and equipment team’s vendor managed Inventor accounts.
- Monitor and action overdue invoices providing direction to staff to aid in timely resolution.
- Process compliance and communications.
- Process Champion for BMM documentation carrying out process audits and leading change plan as required.
- Prepare Department memo’s and maintain teams’ communication boards (Moxie)
- Support Daily Operations
- Coordinate logistic function supporting team to arrange for inventory movement between ISI sites as required supporting material control specialists.
- Monitor and coordinate Small Tool Repair Process
- General Administration tasks

**What We Offer**:
Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:

- A flexible medical, dental, and vision plan
- Employee & Family Assistance Programs
- RRSP matching program
- Health & Wellness reimbursements
- Opportunities to take part in job related training and development.
- Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies
- Relocation costs (if eligible)

Please be advised that some positions within our business have been designated as ‘Safety Sensitive’ where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.
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