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Integrated Program Assistant

3 months ago

Halton, Canada Halton Region Full time

**Integrated Program Assistant**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

You make a positive difference in people’s lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.

**As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.**

**Posting ID**: 2880
**Department**: Social & Community Services
**Division**: Employment & Social Services
**Pay Range**: $28.35 - $33.16 per hour (CUPE 3732)

**Job Type**: Contract < 1 Year
**Contract Duration**: up to 1 year
**Hours of Work**: 35 hours per week
**Work Location**: Halton Regional Centre - 1151 Bronte Road, Oakville
**Employee Group**: CUPE 3732
**Posting Date**:March 7, 2024

**Application Deadline**: March 13, 2024

**CUPE Local 3732 applicants will receive first consideration for this position.**

**Job Summary**:
Reporting to the Supervisor, Social Services, this position is responsible for providing administrative and program support to the Employment & Social Services Division.

**Duties & Responsibilities**:

- Provides administrative support to Employment and Social Services staff, management and clients.
- Develops and maintains relationships with third party vendors, funders, employers and community agencies to arrange for necessary service and program supports.
- Liaises with internal and external staff to create and arrange administrative processes to support Employment and Social Services.
- Creates, monitors, and adapts tracking devices for the purpose of maintaining accountability with respect to Ministry outcomes/expectations, purchase of service/funder agreements and other program requirements.
- Provides administrative support for external and internal program evaluation and consultations.
- Provides support to the organization and planning of special events e.g. meetings, consultations, action tables.
- Attends project, community and regional meetings.
- Compiles statistics and related reports.
- Performs other duties as assigned.

**Skills & Qualifications**:
**Essential**
- College Diploma with additional training in business/office software.
- Minimum two (2) years of administrative experience in an employment and social service environment or related field.
- Excellent written and communication skills and superior interpersonal skills that include listening and problem solving with proven ability to maintain positive, professional working relationships with team members and internal/external stakeholders.
- Excellent administrative, time management, organization/ planning and self-management skills.

**Preferred**
- Knowledge and understanding of the Ontario Works Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Social Assistance Management System (SAMS), as well as, local community resources and employment, mental health, housing and social services programs.

**Working/ Employment Conditions**:
**Working Conditions**
- Travel may be required; incumbent must provide their own transportation.
- The incumbent will be required to provide a copy of their driver’s license by first day of employment.

**Employment Conditions**
- Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments