Secretary Iii

4 months ago

Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

**Position Information**

**Posting Number**:

- ROM23-434E**Title**:

- Secretary III (RFT 1.0 FTE)**Position Status**:

- Regular Full-time**FTE**:

- 1.000**Job Schedule**:

- Days**Unit**:

- Outpatients**Department**:

- Substance Use and Concurrent Disorders**Union**:

- CUPE Local 942**Site**:

- Royal Ottawa Mental Health Centre**About The Royal**
- As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education_._

**Duties**:

- Provide administrative and secretarial support the clinicians with the Substance Use and Concurrent Disorders program.
- Schedule appointments using electronic scheduling system.
- Create and maintain effective procedures to support activities of the Program and the clinics (consultation appointments, clinical team meetings, statistics tracking, etc.).
- Responsible for telephone communications and answering/redirecting enquiries.
- Perform general office duties such a filing, photocopying, sending faxes and ordering office supplies.
- Prepare requisitions for printing, stores, work orders, etc.
- Input data into program database
- Organize special events and activities.
- Work in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal.
- Ensure a work environment that is conducive to The Royal Harassment-Free Workplace Policy.
- Other duties as assigned.

**Qualifications**:

- Completion of OSSD or equivalent.
- Office Administration or equivalent College certification and/or diploma OR relevant combination of education, training and experience (minimum experience two years full time secretarial or clerical experience in a medical environment).
- Knowledge of medical terminology.
- Typing skills 45 words per minute minimum, with high accuracy level.
- High level of initiative and judgment.
- Excellent communication, organization, problem solving, and customer relation skills, with the ability to relate to persons with mental illness.
- Excellent time management skills with the ability to prioritize and meet firm deadlines.
- Must be able to multi-task and work with multiple interruptions
- High level of attention to detail and commitment to ensure accuracy of work.
- Ability to work independently as well as a team member, and work cooperatively with other secretaries as well as research and clinical staff from a variety of disciplines.
- Bilingual (French/English) is mandatory. English level A is mandatory in oral expression, oral comprehension, reading comprehension and written expression. French level A- is mandatory in oral expression and oral comprehension.

**Salary Range**:

- $30.07 to $32.66 per hour**Additional Information**
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.

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