Regional Property Coordinator

6 months ago

Winnipeg, Canada The Salvation Army Full time

**About The Salvation Army**

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**:We give hope through the power of the gospel of Jesus Christ.
**Service**:We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**:We responsibly manage the resources entrusted to us.

**About the Position**

The Property Coordinator supports the property team in their efforts to manage the overall property portfolio for the region. Reporting directly to the Regional Property Lead, this individual will provide administrative support and coordination of work, ensuring timely action and support is undertaken to meet the strategic priorities the Property Team and the practical needs of our front-line ministry units.

**KEY RESPONSIBILITIES**:
**Working Relationships**
- Reports directly to the Regional Property Lead
- Woks collaboratively with all members of the property team
- Acts as primary contact for Ministry Unit Leaders, Area Commanders and property department staff in matters relating to property
- Acts as primary contact for external contractors, trades and service personnel

**General**
- Assist the RPL in managing property functions for the region that fall within the responsibility of the Property Department
- Handle all internal and external property correspondence, responding as necessary to ensure TSA’s interests are protected and standards are maintained.
- Maintain property records
- Work with RPL and MU leads to identify capital projects anticipated in the next calendar year for inclusion in the regional budge and operating plan

**Property Projects**
- Coordinate all preliminary work involved in the development stage of repair and renovation projects that fall within the responsibility of the property department.
- Assist the MU Leads on maintenance and renovation projects as required.
- Ensure all necessary documents are secured as required in Operating policies. This may include functional plan, property appraisals, local board approval, financial schemes, quotations from contactors, confirmation of WCB etc.
- Coordinate the submission of all project related documentation for appropriate approvals at each stage of the project.
- Verify work completed and adherence to cost estimates for projects funded through Capital Deposit Accounts or Grants. Provide confirmation and documentation DFM for appropriate accounting process.
- Attend consultant interviews, design meetings, and site meetings to ensure proper vendor and project management.
- Provide guidance and direction to ministry units on property concerns

**Property and Inspections Database**
- In partnership with the RPL, conduct regular inspections of all properties in your region
- Collaborate with Ministry units, using the BCA reports to identify necessary property repairs and upgrades
- Follow up with Ministry Units to ensure all deficiencies are addressed

**Regional Headquarters and properties**
- Act as property manager for all regional properties
- Coordinate an execute all maintenance, repair and renovation work for regional properties
- Ensure appropriate contracts are in place for HVAC maintenance, fire and safety systems, elevator maintenance and inspection.
- Develop and maintain a list of preferred suppliers across all trades
- Maintain key control for all regional properties
- Work with RPL and DFM to identify budget requirements for ongoing facility and operational needs as well as anticipated property projects for the fiscal year.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Post secondary education in Business Administration of Project Management
- Alternative combinations of education and experience may be considered.

**PREFERRED SKILLS/CAPABILITIES**:

- A minimum of 5 years of Administration/Coordination in a corporate head office
- Experience working with multiple competing deadlines
- Skilled trades person with supervisory experience is an asset
- Ability to know of highly sensitive information and maintain confidentiality
- Working knowledge of building codes, building construction, mechanical, electrical and structural systems, ability to identify deficiencies and recommend cost effective remediation.
- Ability to manage several projects simultaneously and to succeed under pressure
- Ability to work effectively with others, displaying effective interpersonal skills.
- Self-motivated and disciplined.
- Skilled in written and verbal communications
- Experience with Microsoft Office
- Valid driver’s license abstract
- Access to personal vehicle for business purposes may be

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