Executive Secretary

2 months ago

Toronto, Canada Belmont House Full time

**EXECUTIVE SECRETARY - BELMONT HOUSE**

Located in Toronto, Belmont House is a charitable, non-profit, Christian home for seniors offering long term care, retirement apartments. For approximately 170 years we have provided quality care to our residents in a safe and stimulating home environment. Belmont House values respect, caring, innovation, teamwork, excellence and responsiveness. We are currently seeking a full time Executive
Secretary (37.5 hours per week).

**PURPOSE**
The Executive Secretary handles the daily operations of the office and supports the Chief Executive Officer (CEO), Belmont House Board of Directors, Belmont House Foundation Board of Directors and Senior Management Team to meet the strategic and operational goals of the Company.

**ESSENTIAL DUTIES & RESPONSIBILITIES**
(Principle Responsibilities. Other duties may be assigned).
- Support the workflow of the CEO, Belmont House Board of Directors and Belmont House Foundations Board of Directors including providing administrative and clerical assistance(agenda's, meeting minutes, internal and external correspondence)
- Manage all duties required for the efficient daily operation of the office including mail, courier, office equipment and answering telephone inquiries
- Organize and maintain legal filing system for all legal Company documents
- Manage and update required Company databases
- Maintain Company contracts and co-ordinate annual review process
- Participate in the drafting, implementation, storage and updates of all Company Policies and forms
- Collect and compile statistical information and submit to CEO for review and analysis
- Plan and organize Company functions and special events
- Support activities related to Accreditation process
- Schedule meetings, arrange teleconferences, book meeting rooms, update online calendar
- Maintain the Staff Learning Centre Library
- Ensure that records management procedures for long-term records and archival records are carried out
- Prepare mailings for events, ex. Family meetings.
- Respect and maintain the confidentiality of Board minutes, Human Resources matters and sensitive resident, family and staff relations.
- All other duties as assigned

**PRIMARY INTERACTIONS**
Chief Executive Officer, Belmont House Board of Directors, Belmont House Foundations Board of Directors, Senior Management Team, Resident, Tenants and their Families

**EDUCATION/EXPERIENCE/COMPETENCIES**
- Post secondary degree/diploma with 5+ years related work experience at senior level
- Previous experience in health care environment
- Excellent communication skills (verbal and written)
- Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
- Self-starter with outstanding attention to detail and flexibility to handle diverse tasks
- Strong organizational skills with the ability to exercise judgment and prioritize
- Ability to work independently as well as in a team based environment
- Knowledge of standard secretarial procedures and office management techniques
- Previous experience in policy development is an asset
- Flexible availability to meet demands of the role
- Health Record management experience is an asset

**Salary**:
Belmont House offers a very competitive salary with benefits and pension.

Please note that the location of the job is onsite (5 days per week, Monday to Friday) with mínimal opportunity to work from home.

**To Apply**:
**Deadline: February 3, 2023**

Belmont House accommodates the needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

**Salary**: $25.00-$27.54 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-02-03

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