Executive Assistant

2 weeks ago

Toronto, Canada HSBC Full time

Opening up a world of opportunity.

We're a financial services organization serving more than 39 million customers across the globe through our Wealth & Personal Banking, Commercial Banking and Global Banking & Markets businesses.

We’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of new opportunities for our customers, our people and our communities.

About Global Functions

HSBC’s Global Functions play a vital role in supporting the bank’s Global Businesses and offer a broad range of career opportunities in areas from Legal, Risk and Finance to Human Resources, Sustainability, Marketing and Communications. Our operational and functional teams around the world help HSBC’s Global Businesses to operate efficiently and effectively on a day-to-day basis. They also focus on controls and governance to reduce risk and protect the Group’s reputations.

The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group with the provision of end-to-end corporate governance advice. It is led globally by the Group Company Secretary & Chief Governance Officer who reports directly to the Group Chairman.

About the role:
Provides administrative and secretarial support for an assigned Executive Officer of the Company or group of employees allowing for exceptions on a case-by-case basis.

**Responsibilities**:
This position will provide administrative support to the Corporate Secretary and Head of Governance.

Responsibilities will include the following:

- Assist with document drafting and preparation of materials in connection with board and executive governance meetings within HSBC Canada.
- Assist with calendar management, meetings coordination, travel arrangements and expense processes.
- Organize logistics for HSBC Bank Canada Board and Committee meetings and related events.
- Provide additional administrative support for members of the HSBC Bank Canada Board of Directors as requested.
- Work collaboratively with other members of the Corporate Governance & Secretariat function and with key internal stakeholders, including executive management.
- Complete other tasks as assigned.
- Maintain confidentiality of highly sensitive information.

Requirements
- Minimum of five years proven administrative or secretarial experience, or equivalent.
- Bachelors degree, or equivalent experience.
- Excellent typing, customer service, problem-solving, customer service and organizational skills.
- Proficiency with personal computers as well as pertinent mainframe systems and software packages.
- Ability to anticipate Executive Officer needs as well as operate independently and handle majority of responsibilities without consultation.
- Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters.
- Extensive knowledge of Company policies and procedures.

HSBC Proud

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.

If this is not the ideal role for you, we invite you to sign up here to our Talent Community so we can update you about job opportunities and career events in your area of interest. We are always looking for people with purpose and ambition who can help build the bank for the future.

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