Program(S) Coordinator

2 weeks ago

Edmonton, Canada Concordia University of Edmonton Full time

Concordia University of Edmonton (CUE) is a community of learning grounded in scholarship and academic freedom, preparing students to be independent thinkers, ethical leaders and citizens for the common good.

CUE campus is situated on the banks of the North Saskatchewan River in Edmonton’s historic Highlands neighbourhood. Supporting a student body of over 3,000, we are known for our small class sizes and our excellence in teaching. Our small classes and diverse student population provide an excellent opportunity for engaging with students in a sustained and nurturing way unique within the Canadian university system. CUE is an institution that values research in the sciences, social sciences, humanities and management. Our vision is to become Canada’s preeminent small university.

CUE is committed to fostering a diverse, equitable, and inclusive environment for work, study, and living. We actively promote dignity for all, rejecting action and language that are harmful to mutual respect.

The Program(s) Coordinator is required to perform an array of programming and administrative duties for the Vice President Campus Life (VPCL) and the Center for Inspired Minds, Lives and Communities (CIMLC)..5 of this position support Campus Life’s VP and.5 of this position support the administrative and programming needs of the CIMLC. The duties include receptionist duties, such as taking meeting minutes, scheduling appointments and meetings, completing expense reports, and greeting students, clients and community members. This position is required to communicate effectively and with care, as they are often the first point of contact for students or clients in need, for stakeholders, staff, community members or donors.

**Responsibilities**:

- Provide administrative support to the VPCL and to the CIMLC.
- Maintain daily appointments of the VPCL.
- Provide meeting minutes, create agendas, program maps & posters for Campus Life.
- Complete and review all expense reports, invoices, and other financial documents for the VPCL.
- Administer scheduling and activities in the CIMLC.
- Review and prepare assigned documents, reports, and other correspondence materials for the VPCL and as required, for the CIMLC.
- Maintain confidential student and client records, updating and obtaining required information.
- Coordinate CUE Cupboard program and maintain the CUE Cupboard website.
- Support social media presence of the VPCL.
- Engage with clients, students, staff, and stakeholders in a respectful, informed and caring manner, contributing to a welcoming clinic environment in CIMLC.
- Support to the Mental Health Response Teams by keeping confidential record and triage of services.
- Maintain a high level of confidentiality in all interactions.
- Other duties, relevant to the position, will be assigned as required.

**Requirements**:

- Bachelor’s Degree, preferably including coursework in administration or social work preferred
- Post-Secondary Education in Business Administration or related discipline considered
- 3-5 years experience in an office environment, preferably in a senior capacity
- Experience working with competing deadlines and with a high degree of autonomy
- Experience in human services related fields preferred
- Experience working in or familiarity with an academic environment an asset
- Valid First Aid Certification is considered as an asset
- Mental Health First Aid Certification and ASIST preferred (we provide training)
- Ability to maintain a positive attitude, willingness to learn, and flexibility in approaching multiple tasks
- Strong written and verbal communication skills, with attention to detail, grammar, and spelling
- Effective problem-solving skills and professionalism
- Ability to use technology to support program efficiencies and gather statistical information
- Knowledge of Social Media platforms and poster creation
- Strong communication skills that include effective and kind assertive communication, reflective listening, and willingness to seek understanding

**Closing Date**:

- **June 14, 2023** (midnight). Application review will commence on June 15, 2023. Please submit a
- **resume and cover letter in one document** to be considered for this opportunity.

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