Program Assistant

2 weeks ago

Abbotsford, Canada Lower Fraser Fisheries Alliance Full time

1. EPS Administrative Support
- Process Accounts Payable and Cheques
- Keep updated contact lists
- Coordinate office maintenance
- Order office supplies and program equipment as needed
- Coordinate regular EPS Staff Meetings, including preparing meeting agendas, distribute meeting packages, meeting set up, and note-taking
- Manage EPS documents and records

2. Coordinate EPS Leadership Engagement
- Coordinate regular Leadership Committee Meetings, including preparing meeting agendas, distribute meeting packages, meeting set up, and note-taking
- Coordinate regular outgoing communications to Leadership and Communities as directed by staff
- Support EPS Leadership Committee as needed

3. Support Hilekw Sq’eq’o and Community Engagement
- Support EPS Communications, including advertising of meetings and events, newsletters and others
- Support coordination of regular Hilekw Sq’eq’o Meetings, including preparing meeting agendas, distribute meeting packages, meeting set up, and note-taking
- Support coordination of engagement meetings as needed
- Identify community engagement opportunities

4. Support Program Manager and EPS Staff as needed

5. Maintain respectful and effective relationships with each of the 31 Mainland Coast Salish First Nations and external partners

**REPORTS TO**:EPS Program Manager

**EDUCATION AND EXPERIENCE**
- A Post-Secondary degree or courses in Business Administration and/or Information Management, or equivalent experience;
- The ability to work in a team environment and independently;
- The willingness to spend time away from home to attend meetings and/or conduct field work;
- The willingness to set up and disassemble meeting venues (tables, chairs, PA systems, etc);
- An adaptable attitude to handle variable schedules and needs of different partners; and
- Intermediate/advanced computer and typing skills (MS Office Suite).

**SKILLS AND COMPETENCIES**
- Training or relevant experience in communications and information management;
- Knowledge of B.C. First Nations perspectives and communication styles/preferences;
- Knowledge of political and social impacts that affect BC First Nations;
- Experience with event management and set-up
- Experience generating and maintaining distribution lists;
- Familiarity with online calendar and task management systems
- Excellent organizational and time management skills; and
- Ability to establish and maintain co-operative working relationships with colleagues, external agencies and their representatives.

**OTHER REQUIREMENTS**
- Must be willing to submit to a criminal record check
- Must be in compliance with federal vaccination regulations
- Must be willing to set up meeting equipment
- Must have a valid driver’s license and access to a reliable vehicle
- Must be willing to work in a hybrid work environment, both at home and in office, with some travel required
- A laptop will be provided, and travel will be compensated**About us**

The Emergency Planning Secretariat was developed by Mainland Coast Salish First Nation Leadership, to improve disaster preparedness within Mainland Coast Salish communities, as well as to address the lack of adequate community involvement and representation in regional disaster planning, climate adaptation and emergency management initiatives. The EPS supports the 31 Mainland Coast Salish First Nations in resilience planning and emergency preparedness by supporting community efforts, connecting communities to regional resources, convening regional discussions/learning opportunities and supporting community coordination. The EPS is driven by Hílekw Sq’eq’ó (to get ready together in Halq'eméylem), a Regional Action Plan based on the Sendai Framework for Disaster Risk Reduction that outlines how the region can achieve a state of resilience through collaboration and the weaving of Mainland Coast Salish values and knowledge with best practices from around the world. Our priorities include resilience over protection, ensuring longevity of sacred/spirit and archaeological sites, food security, community wellness and leveraging nature-based solutions, as well as the full realization of DRIPA.

The Emergency Planning Secretariat is currently supported by the Lower Fraser Fisheries Alliance (LFFA), who acts as a secretariat for the EPS. The LFFA is a voice for the First Nations of the Lower Fraser River. The LFFA works collaboratively and holistically with Lower Fraser First Nations (LFFNs) to manage their fisheries and to support cultural and spiritual traditions for future generations. The mandate of the LFFA is to promote and support the management of robust and expanding fisheries for LFFNs by integrating environmental values. The LFFA works with all 30 of the LFFN communities, 23 of which are signatories to the LFFA’s governance protocol. The LFFA work with our member First Nations, governments, and stakeholders to restore the productivity of the Lower Fraser River. As a regional organization, the LFFA

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