Document Control Specialist

2 weeks ago


Burnaby, Canada Algo Communication Products Full time

**Responsibilities**:
Engineering Change Orders (ECOs):

- Create Engineering Change Orders by comparing new Bill of Materials (BOM) to the old BOM and documenting changes.
- Offload the creation of part numbers, updating BOM and Production Orders in SAP, if a diligent and responsible resource is identified.
- Circulate ECOs internally within the organization, ensuring updated release records, drawings, CSA (if required), purchase orders, labels, and production laptops are confirmed.
- Offload the update of build books, if required.

Temporary Deviation Notices (TDNs):

- Create Temporary Deviation Notices by comparing the original BOM with temporary alternatives and listing all changes.
- Update Production Orders in SAP.
- Circulate TDNs internally within the organization, obtaining approval for parts and reports if testing is required, confirming updated release labels, and updating the Configuration Management (CM) schedule.
- Forward TDNs to contract manufacturers, ensuring their acknowledgment.

New Product Introduction (NPI):

- Create build books for new products.
- Create ECOs for General Availability (GA) release.
- Create new BOM in SAP.
- Offload the update of Altium Library for R&D, if engineering has access to an SAP license and can assign someone for part number creation.
- Create manufacturing and assembly jigs.

Incoming Quality Control (IQC):

- Conduct incoming quality checks on parts received from suppliers (e.g., metal, plastic, PCBs).
- Maintain and update records of incoming quality criteria and part specifications.

Kit Audits:

- Perform audits on outgoing kits to contract manufacturers (CMs), updating production orders and aligning TDNs.
- Conduct audits on production kits for upcoming builds, cross-checking ECOs.
- Offload the audit process, as necessary.

Non-Conformances (NCs):

- Notify suppliers and CMs of non-conformances, requesting root cause analysis and corrective action reports. Attach reports in the Customer Relationship Management (CRM) system.
- Close NCs if corrective actions or preventive actions are deemed satisfactory.
- Conduct weekly Material Review Board (MRB) meetings, tracking defects, supplier performance, cost of quality, and escalating chronic issues to suppliers through NCs.

Contract Manufacturers (CMs):

- Liaise with CMs and address any issues related to alternate approvals, date codes, Algo consigned materials, and bridging connections with the engineering team.
- Create and update process specification documents for each Printed Circuit Board Assembly (PCBA) at the CM.
- Offload the maintenance of the PCB Library for bare boards received from suppliers and CMs.

Supply Chain:

- Support the supply chain team in material-related inquiries and assist in sourcing and approving alternate components as per engineering requirements.
- Update documentation for alternate components and create new part numbers in SAP.
- Daily review of Purchase Orders (POs), checking SAP for the current revision, pending ECOs, and previous NCs. Approve or request modifications to POs before releasing them.
- Update Production Orders in SAP to switch original parts to approved alternates based on the alternate approval spreadsheet.
- Evaluate and take action on Product Change Notices (PCNs) received by the supply chain, forwarding them to engineering if necessary.Qualifications:

- Bachelor's degree in Engineering, Business Administration, or a related field (preferred).
- Experience working in a document control or change management role within a manufacturing environment.
- Proficiency in using SAP or similar Enterprise Resource Planning (ERP) software.
- Excellent attention to detail and strong organizational skills.
- Ability to prioritize tasks and work under tight deadlines.
- Strong communication and interpersonal skills.
- Knowledge of telecommunications equipment or the telecommunications industry is a plus.



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