Executive Coordinator
2 weeks ago
**Executive Coordinator**:
AYD Administrative Secretary to Deputy Minister
Regular/full-time
Manitoba Advocate for Children and Youth
Administration
Winnipeg MB
Advertisement Number: 43480
Salary(s): AYD $54,621.00 - $64,342.00 per year
Closing Date: November 1, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
The Manitoba Advocate for Children and Youth (MACY) is an independent officer of the Legislative Assembly and is independent of government. The Manitoba Advocate’s statutory mandate includes representing the rights, interests, and viewpoints of children, youth, and young adults receiving any designated or reviewable services as described under _The Advocate for Children and Youth Act_. The Manitoba Advocate also reviews and reports upon the standards and quality of those reviewable and designated services provided to children, youth, and young adults who have died, to educate the public and to enhance the safety and well-being of Manitoba children, youth, and young adults.
Conditions of Employment:
- Must be legally entitled to work in Canada
- Satisfactory Criminal Record Check, Prior Contact Check, Child Abuse Registry Check and Adult Abuse Registry Check.
- Must possess a valid Manitoba Driver’s License, access to a vehicle, and ability and willingness to travel throughout Manitoba
Qualifications:
Essential Criteria:
- High-level experience providing executive administrative support such as the preparation of correspondence, making travel arrangements, coordinating meetings, meeting minute taking, anticipating needs, and following up on actions arising.
- Excellent organizational skills including the ability to manage high volume work load with conflicting priorities and deadlines.
- Strong ability to exercise initiative and independent judgment in determining work priorities, work methods to be employed, and action to be taken.
- Demonstrated political acumen and interpersonal skills including the ability to communicate with senior government officials, media, authorities, agencies, and community collaterals.
- Experience dealing with highly sensitive matters where information accuracy and attention to detail is critical.
- Knowledge of legislative and policy requirements with respect to confidentiality, and the ability to maintain the same.
- Ability to use and knowledge of automated management information systems and MS Office suite.
- Excellent working knowledge of provincial/First Nations/Metis government structures, protocols and community services provided to children and youth.
- Understanding of provincial child
- and youth-serving programs and public systems, including services/systems such as child and family, youth justice, addictions, disabilities, mental health, education, and victim support, including associated regulations and standards.
- Working knowledge and understanding of the lives of Indigenous peoples and the aims and objectives of Indigenous communities, as well as other diverse cultures with respect to the provision of culturally appropriate services.
Desired Criteria:
- Understanding and knowledge of the role and function of the Manitoba Advocate for Children and Youth.
- Ability to communicate in French or one of Manitoba’s Indigenous languages.
**Duties**:
Reporting to the Manitoba Advocate, the Executive Coordinator provides highly specialized administration and professional support to the Manitoba Advocate and both Deputy Advocates in a fast-paced environment with significantly complex requirements.
The incumbent will prepare executive level information on sensitive issues on behalf of the Advocate; manage the calendars and all intakes received by the Advocate or Deputy Advocates in their absence, ensuring that the intake is referred to the appropriate contact. The incumbent will coordinate and arrange meetings for the Advocate and/or Deputy Advocates with Ministers, Deputy Ministers, Chiefs, council members, standing committees, and other executive collaterals, including securing venues if needed, preparing agendas, ensuring the Advocate and Deputies are prepared with necessary information and materials, and the supporting meetings by taking minutes, and following up on action items.
The incumbent will schedule and book travel arrangements for the Manitoba Advocate and Deputy Advocates. The Executive Coordinator will provide back up to the administrative team as required or as directed.
- Advertisement # 43480
- Manitoba Legislative Assembly
- Human Resource Services
- 302-386 Broadway
- Winnipeg MB, R3C 3R6
- Phone: 204-945-7279
- Fax: 204-9
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