Accounts Payable Clerk

4 months ago

Parry Sound, Canada Shaw-Almex Industries Limited Full time

**Reports to**: Financial Controller

**Status**: Full Time, Permanent

**Company Profile**:
Industry leader and innovator in design and manufacture of a full range of vulcanizers and presses for splicing all types of belting and stationary presses for fabrication of flat and profile conveyor belting. Over a dozen corporate facilities and a network of exclusive distributors are strategically located on six continents to provide a comprehensive sales and service support system to clients in over 120 countries over 5 continents.

**Purpose**:
The main purpose of this position involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. Provide various types of support to the Finance team.

**Responsibilities**:

- Calculate, prepare, and issue documents related to customer accounts such as creating and sending invoices, creating inventory reports, and other financial statements.
- Prepare customer statements, collection of past due accounts, verifying totals, and preparing statements for clients.
- Process cash receipts and track customer payments, update system with adjustments, process incoming credit card payments via Authorize.net
- Process and report weekly cash flow projections to Controller and CFO.
- Process monthly affiliate reconciliations and work with branches to balance accounts.
- Manage and provide support to the Invoicing Coordinators.
- Deposit and advanced billing and project management for Global Services for Almex.
- Processing of all incoming and outgoing letters of Credit & Bank Guarantees for SAIL and affiliate offices to negotiate terms with customers, verifying financial stability.
- Respond to customer inquiries, maintain good customer relations, and liaise with the Sales Department regarding special term orders.
- Update, verify and maintain accounting journals and ledgers, and other financial records and process journal entries relating to sales/accounts payable.
- Provide Global Services (installation and maintenance) support by assisting Project/Sales Managers with administrative duties; approving project timecards, invoicing, initiating, and executing all shipping arrangements of product and relevant paperwork for Global Projects. Transfer order processing for order fulfillment.
- Verify validity of account discrepancies by obtaining and investigating information from sales, customer service departments, and customers.
- Assist affiliate offices to conduct collection when needed.
- Perform filing and general administrative tasks to support the Finance team.
- This job description is not intended to be all-inclusive, and from time-to-time other related duties may be required of the role to meet the ongoing needs of the organization._

**Requirements**:

- College Diploma in Business, Accounting, Finance, or related field
- At least 3 years’ experience in a similar role
- High degree of accuracy
- Great attention to detail
- Strong customer service and negotiation skills
- Solid understanding of Accounting principles
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Hands-on experience in operating spreadsheets and accounting software
- Proficiency in English and in MS Office
- **Why You Want This Position**_
- Almex Group is a company that gives back to its community and cares deeply about its employees. We are family oriented and corporately driven._
- **Who You Are**_
- You are extremely intelligent and confident, and able to work in a fast paced and dynamic environment that requires you to interact with all levels of Almex employees. You are professional and personable and can relate well with people. You will have a sense of humor and approach that will help you thrive in this challenging and growing organization which involves movie studios, the food industry but primarily the mining industry._

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounts payable: 3 years (preferred)

Work Location: In person

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