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Administrative Assistant

1 month ago

Victoria, Canada Grant Thornton Full time

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Administrative Assistant your responsibilities will include**:

- Ensuring Reception is opened/closed during regular business hours
- Greeting and welcoming each guest in a friendly and inviting manner
- Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
- Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
- Preparation of letters and reports using firm templates in compliance with Firm standards
- Proof-read, review for quality and verify content before finalizing any client deliverables
- E-filing as required
- Receiving and securing cheques, debit/credit card payments
- Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
- Providing assistance with the preparation of meeting materials (i.e. presentations, handouts etc)
- Participate in training and stay current with GT software
- Provide billing support using various Grant Thornton systems
- General administrative duties including, but not limited to: filing, photocopying, scanning and faxing
- Collecting, coding, and processing payables for the business unit
- Managing mail and courier requirements for delivery and pickup
- Light cleaning of shared spaces such as kitchen, lunchroom, boardroom, and counters
- Maintaining proper office appearance and cleanliness.
- Maintenance tickets to the landlord
- Ordering office supplies

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- Strong MS Suite Skills
- 2+ years of administrative or upscale customer service experience
- Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
- Excellent written and verbal communication skills
- Excellent organizational and time management skills - must be comfortable handling multiple priorities
- Exceptional client service mindset
- Computer savvy - ability to learn and troubleshoot various computer programs
- Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
- Ability to work effectively under pressure
- Takes initiative, takes direction and works well independently
- Keen attention to detail, efficient and accurate

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**What's in it for you?**

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more

At Grant Thornton, we’re committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we’re happy to share that our current base salary for this role ranges from $42,000 - $50,000.

**Are you ready to Discover Your Purple?**

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