Administrative Assistant, Community Giving

3 weeks ago

Vancouver, Canada VGH & UBC Hospital Foundation Full time

**Administrative Assistant**

**Community Giving & Engagement**

Two openings available: one 6 month temporary full-time role, and one one permanent full-time role.

**Who are we?**

VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute and Vancouver Community Health Services.

The Foundation’s Community Giving & Engagement (CG&E) Division exists to inspire, engage and convert community-level philanthropic support (up to $25K) to VGH & UBC Hospital Foundation. The Division includes the Annual Giving, Fundraising Events, Marketing & Brand Engagement, Asian Strategy, Lottery and Art Program teams.

**What’s the opportunity?**
- Reporting to the Associate Director, Fundraising Events, the Administrative Assistant’s primary responsibility is to support the teams within the division by centralizing and standardizing administrative tasks and processes, enabling them to focus on fundraising activities and priorities. A small but key part of the role is also to provide administrative support to two Associate Directors within the division including calendar management, meeting administration and team communications. You will:

- Support two Associate Directors with a range of administrative tasks including calendar management, meeting administration, team communications, data entry and expense submissions
- Bring consistency to the teams by implementing or maintaining identical or similar systems, processes and procedures in all areas, maximizing efficiency and reducing redundancies/duplication
- Contribute to departmental work planning by offering input and providing administrative support
- Provide administrative assistance for special projects and organization-wide initiatives

**What do you bring?**
- Previous experience in an administrative position, preferably with a charity or non-profit
- Outstanding attention to detail and strong communication skills (written and verbal)
- Proven ability to manage multiple assignments simultaneously; adept at rapid task-switching
- Demonstrated judgment and discretion in dealing with confidential and sensitive matters
- Proficiency in Microsoft Office programs - Word, Excel, PowerPoint, Outlook
- Analytical, budgeting, and problem-solving skills
- University degree or equivalent diploma, or combination of education and experience related to sales or fundraising
- Familiarity with a CRM database, Salesforce knowledge an asset

**What do we offer?**

**To apply**

As part of VGH & UBC Hospital Foundation’s commitment to the health and safety of our community, including our healthcare partners and donors, the Foundation requires all employees of the Foundation to be fully vaccinated against COVID-19.

**Job Types**: Full-time, Permanent

**Salary**: $47,117.00-$53,542.00 per year

**Benefits**:

- Casual dress
- Commuter benefits
- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
As part of VGH & UBC Hospital Foundation’s commitment to the health and safety of our community, including our healthcare partners and donors, the Foundation requires all employees of the Foundation to be fully vaccinated against COVID-19.

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you fully vaccinated against COVID-19?

**Education**:

- Secondary School (preferred)

Work Location: One location

Application deadline: 2023-01-08
Expected start date: 2023-02-15

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