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Projects Administrator

3 weeks ago

Stoney Creek, Canada Black & McDonald Limited Full time

**PURPOSE & SCOPE OF ROLE**

We're looking for an enthusiastic entry level Projects Administrator to support our Mechanical/Electrical Projects Team Reporting to the Division Manager, the Project Administrator is responsible for supporting the Projects team with technical requests. This position will also support customers, managers and employees through a variety of tasks related to projects, energy, customer service and overall customer satisfaction.

**RESPONSIBILITIES**
- Prepare prequalification submissions
- Monitor procurement databases and distribute relevant bid opportunities to the project estimating team
- Support Project Management Team as needed, including:

- Distribution of purchase orders to vendors upon Project Manager direction
- Document control of RFI's, Transmittals, Change Orders, shop drawings, schedules, etc.
- Preparation of project documentation, warranty letters, project closeout manuals, etc.
- Complete project marketing profiles upon project completion
- Support operations & account management
- Help collect information & investigate as required to support client reviews and account management
- Setup, populate, and maintain Team Sharepoints
- Facilitate client orientations, contractor acknowledgements, GMPs, security checks, etc. - manage and file related documentation
- Take & record meeting minutes (e.g. continuous improvement)
- Complete billing for completed projects
- Participate in periodic formal training and orientations
- Other project duties as assigned by the Division Manager

**SKILLS REQUIREMENTS**
- English language proficiency & competency
- Proficient in common computer software programs (e.g. Word, Excel, Outlook, Power Point, etc.)
- Mechanical or Electrical service, or contracting industry experience, an asset
- Strong team player
- Self-starter, strong willingness to learn & participate
- Excellent people, team, and client communication and management skills
- Demonstrated change management/change enabler
- Demonstrated project management skills
- Computer literacy including Microsoft Office proficiency
- Microsoft Project experience an asset
- Procore experience and asset
- JD Edwards experience an asset

**QUALIFICATIONS / EDUCATION**
- Post Secondary Diploma or certification in project management, C.E.T. or B. Eng. an asset
- 0-1 years' experience in project management, engineering, project coordination, job costing accounting, or related field

The above information on this job description and job specifications has been designed to indicate the general nature and level of work performed by an employee within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.