Administrative Specialist
6 months ago
**Essential Duties and Responsibilities**:
**Administrative Specialist**
- Liaise and support the leadership team in day-to-day activities
- Work directly with the Vice Presidents to support all aspects of their daily work routine
- Keep the the VP's advised of time-sensitive and priority issues, calendar management, and ensuring appropriate follow-up.
- Organize and schedule appointments
- Assist with the booking and arranging of travel arrangements
- Trade show registration and support with all trade show-related preparation
- Assist with the planning and scheduling of team meetings as well as taking detailed minutes
- Assist in the preparation, writing, editing, and storage management of various documentation, materials, and reports
- Support with ongoing digital content management including social media and web content
- Develop and maintain electronic and document filing systems/storage
- Assist with the tracking and maintenance of corporate contracts
- Assist with updating and maintaining office policies and procedures
- Plan company and team events such as the annual golf tournament
- Maintain contact lists
**Qualifications**:
- Must have a certificate, diploma or degree in business administration/administrative assistant or equivalent skills and experience.
- Must have 3-5 years’ experience in an administrative position
- Ability to work with minimum supervision and act independently
- Must be proficient with MS Office programs such as Microsoft Word, Excel, and Outlook, Teams, and Zoom.
- Excellent written and verbal communication skills
- Strong interpersonal and decision-making skills
- Must be able to prioritize tasks, manage multiple assignments and meet deadlines
- Highest level of confidentiality and integrity
- Ability to work under pressure and be adaptable to changing priorities
- Must have a valid drivers license
**Salary**: $40,000.00-$60,000.00 per year
**Benefits**:
- Dental care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Winnipeg, MB R3G 0J8: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
Work Location: In person
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