Contract Administrator

22 hours ago

Mississauga, Canada Air Liquide Full time

**Company presentation**
VitalAire Canada is the Canadian home healthcare subsidiary of Air Liquide, the world leader in gases, medical technologies and services for Industry and Healthcare.

Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders.

Join us for a stimulating experience: you’ll find a world of learning and development opportunities where inventiveness is at the heart of what we do, in an open, collaborative and respectful environment.

**Here is what you will do**
VitalAire is currently recruiting for energetic and motivated full-time permanent** **Contract Administrator **to join us for a position based out of our Mississauga, ON head office.

This role manages the integrity of contract logging and reporting in the supply chain. Ensures close coordination and communication with suppliers, procurement marketing, manufacturing, and all other relevant locations.
- Completes daily tender website research for new business opportunities and current opportunity updates.
- Ensures timely updating of the tender team on roles and responsibilities and deadlines.
- Documents management of contracts and associated documents in contract database, while creating and maintaining filing system. Mediate kick off meetings for tender opportunities.
- Reviews conformity to contract or agreement requirements, and determines acceptable compliance.
- Reviews and reports open contract renewals and expiry dates, follows up on renewals and cancellations of contracts at all internal and external levels as required.
- Processes and distributes documents such as contracts, letters throughout the various stages of tendering, to suppliers internally and externally during tender process.
- Supports Accounts Receivable clerks with inquiries that pertain to invoice discrepancies, contract history and pricing details.
- Supports Billing clerks with inquiries that pertain to Purchase Order discrepancies while updating pricing for substitutes or new customers.
- Ensures the preparation of notifications to customers on price and route changes.
- Works closely with VitalAire's Sales Team to coordinate tender documents and ensures the proper licensing procedures are maintained throughout all tender responsibilities.
- Provides and gathers cylinder balance reports for health authorities.
- Compiles data for preparing monthly reports.
- Gathers price quotes for items that are not under contracts and maintains clinical products contracts.
- Assists with customer and sales support (reports on sales, products, pricing usages).
- Maintains account changes and sets up new accounts; creates new contracts while utilizing the Microsoft Dynamics 365 system.

**Here is what you will need**
- College Certificate or Diploma in a relevant discipline
- 2-3 years of experience in office administration/ supply chain/customer service, or equivalent combination of education and experience.
- Proficient in Google Enterprise, Microsoft Excel and Word.
- Knowledge of Microsoft Dynamics 365 is an asset
- A general understanding of operating systems (specifically pricing and lease components) is an asset
- Bilingualism (English & French) is an asset

**What’s in it for you**
- **Work/life integration**: We encourage life outside of work
- **Inclusive workplace**: Bring your whole self to work as you learn and grow
- **Meaningful work**: Be a part of a journey that makes a difference in many lives
- **Awesome team**: Teamwork and connection power our business
- **Global collaboration**: Collaborate near and far by being part of a global leader
- **Strong culture of safety**:We weave safety and wellness into all that we do
- Competitive salary, plus bonus and vacation
- Competitive benefit flex package & pension plan
- Tuition reimbursement & Career Development programs

**Additional information**:

- NOTE: All employment is conditional upon the completing and obtaining a satisfactory background check, including educational, employment, references and other relevant verifications depending on the position. This position is open to applicants legally authorized to work in Canada._
- At Air Liquide, we value the health and safety of our customers, patients and employees. As such, we strongly encourage everyone to get vaccinated against COVID-19 and all future employees will be required to be fully vaccinated against COVID-19 and to maintain such fully vaccinated status._

Job Reference: CA05630

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