Human Resources Manager

3 weeks ago

Victoria, Canada Fairmont Empress Full time

**Talent & Culture Manager**

Reporting to the Assistant Director of Talent & Culture, this position will oversee and execute our Health & Safety programs on property and manage all Talent & Culture systems and data integrity to improve our colleague experience, productivity and reduce risk in the workplace.

**What Is In It For You**
- Competitive extended benefits package including medical, vision and dental coverage
- Comprehensive Employee Assistance Program access
- Competitive retirement savings program with pension matching
- Employee travel program benefits
- Discounts on food & beverage, Willow Stream Spa, retail & more
- Learning programs through our Academies
- Opportunity to develop your talent and grow within Fairmont Empress and over 5,000 properties with Accor
- Ability to make a difference through our Corporate Social Responsibility activities

**What You Will Be Doing**

Health & Safety:

- Develops and analyses metrics related to workplace injury trends. Communicates statistics to managers and provides recommendations to reduce associated costs.
- Manages the Hotel’s Certificate of Recognition (COR) with WorkSafeBC through annual COR audits and recommendations for improvement.
- Work with Senior Management to ensure correction of identified deficiencies and recommendations through COR Audit Action Plan.
- Assist departments in conjunction with Security in the hazard identification & risk assessment process, overseeing the creation and maintenance of relevant safe work practices
- Develops all company Health & Safety policies and procedures, updating as necessary to ensure compliance of OH&S Manual
- Ensure legal and regulatory compliance including development of proactive preventive strategies and safety education programs (e.g., Bullying & Harassment Prevention, Safe Lifting, WHMIS, etc.).
- Work with Managers to promote and maintain a safe and healthy work environment, ensuring the maintenance of Safety Checklists, Job Task Checklists and correction of identified hazards
- Completes annual First Aid Assessment and JOHSC Evaluation for WorkSafeBC
- Assists with investigations with the Joint Health and Safety Committee as required
- Manage the Attendance Support Program
- Organize and promote wellness programs and activities and host ongoing and annual events

Talent & Culture:

- Assist the Director, Talent & Culture and all other Talent & Culture colleagues in developing and coordinating T&C programs
- Assist in the administration and organization of colleague activities and events.
- Assist in maintenance and updating of Company policies and procedures as per Corporate Talent & Culture guidelines
- Manage compliance of Foreign Worker Program, including work permits and Provincial Nominee Program
- Assist the department in on boarding talented and skilled employees as required
- Manage colleague accommodation and employee parking program
- Maintaining a confidential organized filing system for employee files, correspondence, policies, standards, and regulations
- Prepare and administer bi-weekly payroll in a timely manner, while auditing payroll processing reports for accuracy.
- Ensure final pay is accurate, timely, and in keeping with legislative requirements
- Providing support with orientation and onboarding new employees & leaders

HRIS & Compliance
- Data input and tracking of information into HR Systems (employee action forms, new hire files, status changes, training, benefits, pension, payroll audit trail, etc.).
- Liaise with IT/Technology systems to manage colleague user accounts, access, grant/revokes
- Maintain the hotel’s Human Resources Information Systems including but not limited to Dayforce and INES
- Working familiarization with Hotel operating systems and timekeeping software including but not limited to Dayforce, WATSON and MS EXCEL
- Assist in reviewing and updating the internal Talent & Culture operational policies and processes in ensuring legal compliance to Corporate, Human Rights, BC Employment Standards, Labour Relations, Occupational Health & Safety, Privacy Act
- Ensure job task check-lists are completed and on file for all new colleagues within their first month of employment
- Ensure leadership is conducting probationary reviews in a timely manner for all new hires
- Ensure exit interviews and Termination checklists are completed for all departing colleagues and analyze and summarize exit interview results for senior leaders to review
- Assists the Director, Talent & Culture in preparation of reports required by Corporate Office and government agencies
- Understand, communicate, implement, and adhere to all Talent & Culture policies & procedures, and provide guidance to departments regarding the policies & procedures
- Partner with the Director and Assistant Director to understand and execute the organizations Talent & Culture strategy
- Participate in regular fire drills, evacuations and training on safety and emergency procedures
- Have a thorough und

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