Project Coordinator, Projects and Governance

1 month ago

Halifax, Canada Citco Full time

**About Citco**

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

**About the Team & Business Line**:
Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Projects and Governance team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

As a member of the Projects and Governance Team (PGT) and reporting to the Project Manager, the Project Coordinator is part of a global team supporting CFS Operations. This role will entail working with management and various teams across Citco, and be responsible for assisting with the execution of assigned projects. This role will require adaptability along with strong analytical, communication and time-management skills as assignments will be varied with competing deadlines, at times requiring a quick turn-around.

The Projects and Governance Team (PGT) is charged with providing multiple CFS Lines of Business units (Hedge Fund, CAIS, Private Equity, Real Assets, Investor Relations, and Ancillary Services) with project management governance when executing initiatives that benefit the larger CFS Organization. PGT provides a structured framework and management information, allowing for timely escalation of issues and risks that impact the success of the initiatives. Key oversight includes Global Location Strategy, Headcount Capacity Tracking, which feeds Finance Budget and Forecasting, and support of tools that provide risk mitigation opportunities (i.e. SDLP, Tibco Workflow Tool on-boarding, and Operational Risk Log).

Stakeholders cross multiple lines of business and locations, requiring flexibility with hours at times.

**Your Role**:

- You will support project initiation under the guidance of the Lead/Senior Project Coordinator to define scope, tasks, timelines and identify stakeholders, primarily Project Sponsor(s) and Senior Management for the various projects to be undertaken.
- Assist the Lead/Senior Project Coordinator to execute projects independently by displaying sound judgement and proactively identifying risk and issues
- Provide support on assigned projects, managing expectations and communicating delays on projects to the Project Lead/Senior Coordinator
- Support the Lead/Senior Project Coordinator with the execution of small to medium sized projects by documenting, organizing and monitoring project activities, inclusive of the below:

- Assist with the definition of project plans, information is gathered from appropriate stakeholders and sign-off is obtained
- Assist with documenting detailed requirements for initiatives
- Ensure identified risk and issues are tracked and escalated to the Lead/Senior Project Coordinator
- Maintain project schedules
- Perform feasibility studies or cost-benefit analysis as required
- Participate in post project reviews, documenting lessons learned
- Track project progress against defined milestones
- Track contemplated change orders according to the defined process
- Follow standard PGT PMO procedures and tools to manage projects to successful completion

**About You**:

- You have Bachelor level degree
- You are a self-starter who can demonstrate taking initiative and ownership in current role
- You are detail oriented
- You have proven time management capabilities
- You must have excellent communication and organizational skills
- You are proficient in MS Office suite
- Assets/Nice to haves:

- You have one-three years in project roles in financial domain
- CAPM Certified and/or formal education in Project Management
- You have experience in Project Server, SharePoint, Qlik, Jira and/or Confluence, Smartsheet
- Understanding of how ERP, BPM, CRM and BI tools operate

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

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