Project Manager, Projects and Governance

6 months ago

Halifax, Canada Citco Full time

Project Manager, Projects and Governance

Halifax, Canada

**About Citco**

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

**About the Team & Business Line**:
Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Projects and Governance team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

The Projects and Governance Team (PGT) is charged with providing multiple CFS Lines of Business units (Hedge Fund, CAIS, Private Equity, Real Estate, Investor Relations, and Ancillary Services) with project management governance when executing initiatives that benefit the larger CFS Organization. PGT provides a structured framework and management information, allowing for timely escalation of issues and risks that impact the success of the initiatives. Key oversight includes Global Location Strategy, Headcount Capacity Tracking, which feeds Finance Budget and Forecasting, and support of tools that provide risk mitigation opportunities (i.e. SDLP, Tibco Workflow Tool on-boarding, Operational Risk Log, Citco Recon Tools).
- Stakeholders cross multiple lines of business and locations, requiring flexibility with hours at times.

**Your** Role**:
Project Planning
- You will manage all phases of projects from initiation to post mortem.
- You are responsible for engaging with stakeholders to identify scope, resourcing and requirements for assigned projects to ensure buy-in and project success.
- You will develop detailed project plans with the team that outline scope, timeline, cost, resources, and risk with business requirements and quality expectations.
- You will track project timelines and results to identify and escalate challenges, developing contingency plans where needed.
- You will think strategically to develop new and creative ways to approach solutions that successfully influence project outcomes.
- You will ensure team has standardized approach in providing governance oversight.
- Communication
- You facilitate or assist team members in facilitating regular meetings with stakeholders throughout the various stages of the project, with agendas, minutes and action items.
- You ensure stakeholders at all levels receive regular updates on project status, tailoring message to each audience (i.e. leadership vs. operational vs. technical).
- You ensure appropriate reporting is created for each phase of the project.
- You will work with technical resources in translating business requirements to technical requirements where applicable.
- Management
- You will ensure effective utilization of staff across the team (as well as any assigned resources outside your group) with appropriate task and project assignments, coverage and documentation.
- You will develop staff through on-going coaching and training.
- You will ensure compliance with Performance Management cycles for assigned staff.

**About You**:

- You have 8+ years of Citco operational experience including working on strategic initiatives and or experience providing project management oversight to deliver multiple projects on time and in scope in a fast paced environment including:

- Creating detailed project plans
- Identifying and escalating risks
- Managing timelines
- Creating status reporting tailored to stakeholders
- You have experience managing relationships with senior level stakeholders across multiple business units.
- You have exceptional communication skills, both written and oral, and the ability to capture a diverse audience.
- You possess a strategic mindset and find motivation in creatively solving problems.
- You have 3+ years of experience coaching and developing staff.
- You have an undergrad degree in Finance, Accounting, Economics, Mathematics, Computer Science, Information Systems or related fields.
- You have knowledge of multiple functions in Fund Administration industry.
- You have Project Management Certification (PMP or Prince II) an asset.

**Our Benefits**

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

**

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