Office and Administrative Supervisor

6 months ago

Pitt Meadows, Canada UP Vertical Farms Full time

**Position**: Office and Administrative Supervisor

**Location**: Pitt Meadows, BC

**Reports to**: Chief Executive Officer and Executive Chairman

**ABOUT US**

We are seeking an experienced individual for Office and Administrative Supervisoropportunity for a full-time position at our company.

**Job duties**

Performs day-to-day activities; this includes but is not limited to:

- Receives and pays invoices, manages vendors, suppliers and Develops relationships with current clients, potential clients, contractors, and vendors
- Manage shipments and prepare documentation for custom clearance
- Best identify and order/purchase/coordinate approved equipment, materials or services for the company, process payments and receive/pick up supplies and manage the purchase requisitions from different departments
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Submit timely reports and prepare presentations/proposals as assigned
- Processing and filing invoices
- Managing vendors and processing accounts payable and receivable activities
- Supporting bookkeeping and budgeting services
- Updating of office records and databases that contain personnel, financial, and office data
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Develop relationships with current clients, potential clients, government staff, and grant staff
- Extract and acquire required or supporting information/documentation from clients, government staff and grant organizations
- Work with internal stakeholders to onboard new vendors, establish contracts and gain financial approvals Develop content and documentation for the business, and archive all documents electronically
- Draft subcontracts and purchase orders, and Generate P&L reports on weekly basis
- Generate financial and operational reports
- Maintain supply inventory and storage, and make sure security system is operating well
- Perform office management tasks, e.g. consumables orders, repair requests, postal and kitchen supply. Carry out miscellaneous administration tasks as requested by managers.
- Maintain a neat and tidy work environment at all times
- Follow and adhere to all given instructions including work procedures and safety policies
- Partake in Occupational First Aid and maintain up-to-date Occupational First Aid equipment and protocols.

QUALIFICATIONS:

- 1-2 years' experience in business / office administration / front desk and bookkeeping.
- Proficiency in MS Office, Sage 50 is an asset.
- Excellent communication skills, strong command of the English language
- Pleasant and efficient telephone and reception skills
- Excellent interpersonal skills
- Excellent customer service skills
- Excellent ability to multitask in a fast-paced environment
- Valid BC Driver’s license; use of personal vehicle for office purpose may be required

What We Offer
- A ground-level entry into an exciting and innovative AgTech company with opportunities for growth
- Competitive salary based on experience and qualifications
- Comprehensive benefits package

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Pitt Meadows, BC V3Y 1Z1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Office Administration: 1 year (required)

Work Location: In person

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