Receptionist/administrative Assistant

2 months ago


Walkerton, Canada Walkerton Toyota Full time

**Duties and responsibilities**

**1) COVID 19 Safety Protocols**
- Record daily employee screening.
- Log Product Advisor advisor appointments.
- Sanitize touch points throughout showroom as required.
- Monitor showroom capacity.

**2) Customer Interaction**
- Greet customers as they enter the dealership.
- Ensure all mail & faxes are distributed to appropriate department.
- Ensure all outgoing mail is sent daily.

**3) Sales Department**
- Coordinate with Sales Manager ordering supplies for events.
- Ensure shuttle driver complete MTO licensing.
- Assist in organizing second delivery events.
- Direct sales customers to Product Advisors per assigned rotation.

**4) Vehicle Inventory**
- Receive incoming new vehicle deliveries from Toyota
- Ensure all vehicle on Bill of Lading are present.
- Direct detail staff to inspect all vehicles
- Enter inventory into DMS
- Tag keys & create appropriate get ready for service.

**5) Service Department**
- Accurate & prompt input of technician time tickets.
- Receive customer payments.
- Assist in organizing second delivery events.
- Service reception overflow.

**6) Accounting**
- Petty cash reconciliation and control.
- Point of sale settlement and reconciliation.
- Provide documentation to off-site accounting as required.
- Ensure prompt, secure delivery of documentation to accounting.

**7) Daily Tasks**
- Ensure work area and customer lounge are kept clean.
- Prepare coffee & popcorn as needed.
- Order office supplies per department manager requests.
- Filing of customer consent forms and repair orders.
- Prepare courier packages as requested by department managers.

**Work Environment**

The automotive dealership is a faced paced hub of sales and service activity. The receptionist is at the centre of that hub. The position requires the employee to be seated at the reception desk. Extended periods of answering phones, working at a computer and greeting customers are to be expected.

**Salary**: $36,000.00-$38,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Walkerton, ON N0G 2V0: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-04-15



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