Project Administrator

Company Bio:
Applus+ is a
**global leader** in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a
**trusted partner** who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities,
**innovative approach, and our motivated team** who are committed to operational excellence.

Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.

Together beyond standards.

Position Purpose:
Overall duty of this position is to provide day-to-day administrative and project support for both internal and external clients within the Non-Destructive Testing operations. The Administrative Assistant assists with a variety of standard office procedures including timekeeping and data entry.

Duties and Responsibilities:

- Prepares and organizes client files.
- Supports collection of weekly site timesheets and preparation of weekly site data (Miterfinch/Fobbing) entry and exception reports for payroll purposes.
- Assists with setup of site personnel flights and fleet management.
- Assists with onboarding activities.
- Requests safety training for Technicians.
- Collects and audits weekly expense reports.
- Coordinates travel and accommodation bookings for Technicians.
- Updates and maintains various documentation as it relates to office or individual projects.
- Coordinates all mail and deliveries/shipments including arranging couriers when required.
- Maintains office supply inventory and orders supplies in a cost-effective manner.
- Assists with the distribution of company supplies to project sites and Technicians.
- Provides back-up support for the Operations team.
- Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
- Other duties may be assigned as deemed necessary.

Knowledge and Skills:

- Firmly adheres to the values and ethics of Applus. Exhibits honesty, discretion, confidentiality, and sound judgment.
- Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
- A sense of urgency, good attention to detail, excellent organizational and analytical skills, pragmatic, eager to learn.
- Have the ability to establish and maintain effective and professional relationships with other management staff, employees, and the general public.
- Adapt in a fast-paced environment with the ability to manage competing priorities and multi-task with mínimal supervision.
- Ability to excel in a team environment.
- Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.

Education and Work Experience:

- Post-secondary education in Office Administration from an accredited College.
- 2-3 years’ experience in office administration.
- Equivalent experience combined with other formal training and accreditations may be accepted.
- Requires a valid Nuclear Security Clearance or an ability to obtain security clearance, within the first three months of employment.

Working Conditions:

- The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
- The work is primarily sedentary.
- The noise level in the work environment is usually quiet to moderate.
- Work outside of normal business hours will be occasionally required.
- Overtime required during the week and weekend with work volume.
- Ability to be flexible with work schedules and respond to requests without advance warning or notification.
- Occasional to frequent travel will be required within Canada.