Administrative Assistant

2 weeks ago

Vancouver, Canada Swick's Organic Landscaping Ltd Full time

We are an established independent company whose passion is for creating and maintaining beautiful outdoor spaces while using eco-friendly methods, and we’re looking for a rock star office assistant to join our team and play an integral role in the running of our organization.

**Role Responsibilities**
- Support the managers with scheduling crews, contacting clients, managing the calendar and general daily administrative tasks like scanning and filing
- Assist with maintaining timesheets, spreadsheets, reports, and following up with customers on overdue receivables
- Update and maintain the company website, and manage social media channels and relationships
- Using a computer to generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Anticipate the needs of others in order to ensure their seamless and positive experience
- Keeping the office space tidy and organized

**Qualifications and key skills that will help you excel in this role**:

- This role is best suited for someone with previous office administration experience. Also, previous experience in a construction or landscaping related field would be a great asset
- Experience in creating effective social media content, as well as an understanding of Google Ads would be an asset
- Exceptional communication skills; confidence and comfort speaking with clients and suppliers
- Ability to follow instructions, learn, adapt, and take initiative
- Keen attention to detail, and an organizational wizard
- A focused and critical thinker who can “think outside the box”, be proactive, and dig around to find the right answers
- A self-motivated multi-tasking guru with excellent time management skills who can juggle assignments and responsibilities as needed
- Proficiency with computers, office equipment & software; Microsoft Office suite (Excel, Word, Outlook, etc.)

**Salary & Benefits**

This is a mid-level role and best suited for someone looking to work in a relaxed small business environment.

Flexible work schedule. Extensive healthcare and dental benefits provided after 3 months.

Being part of a great crew, supportive working conditions, and lots of opportunity for growth.

Hourly wage will be based on skill level, with a performance review after 3 months.

Pro-tip: this position returns a high response, include a cover letter to help yourself stand out

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$27.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
**Experience**:

- administrative: 3 years (preferred)
- social media management: 1 year (preferred)

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