Administrative Assistant Ii, Rehabilitation Services

2 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company**: IWK Health**:
**Req ID**:169455
**Department/Program**:Physiotherapy, Children's Health Program
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $20.3648**:

- **$23.1417 /hour
**Closing Date**: 4 December 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Managers of Rehabilitation Services, Children’s Health Program, the Administrative Assistant will provide high-quality office administrative and organizational support to multidisciplinary Rehabilitation care teams. The Administrative Assistant responsibilities include but are not limited to:

- Provides administrative support to the Rehabilitation care teams, clinics, committees, and programs.
- Attends committee meetings, supports the development of agendas, supports minutes, and identifies action items as needed.
- Maintains team communication, supports Rehabilitation outreach program, Rehabilitation services newsletter, and patient and family information in both print and waiting room screens as needed.
- Types/transcribes summary letters and correspondence, photocopies and distributes accordingly.
- Provide support in generating slides, posters, and PowerPoint presentations.
- Maintains office filing system, forms, and records to ensure efficient storage and retrieval of material, and supports incoming/outgoing mail.
- Provides coverage to other admins within the work area which may include booking and registrations.
- Supports inventory of supplies and places orders as required.
- Is effective, respectful, and collaborative in all interactions with families, and team members, and supports Family Centered Care
- Manages patient waitlists and booking of clinical care appointments for various teams.
- Books and coordinates events and meetings for teams as needed, including room bookings & equipment as needed.
- Other related duties as assigned.

**Hours of Work**:
Monday - Friday, 0800 - 1600

**Your Qualifications**:

- High School Diploma or GED required.
- Graduate from a recognized Secretarial or Office Administration Diploma Program required, medical office administrative diploma preferred.
- Minimum six (6) months related administrative/secretarial experience in a health care environment required, three (3) years preferred.
- Advanced working knowledge of computers including Windows, and Microsoft Office (testing may be required)
- Resourceful and analytical with the ability to use good judgment and make decisions.
- The ability to maintain confidentiality is essential.
- Experience in research administration preferred.
- Experience preparing presentations and reports is an asset.
- Demonstrated knowledge and experience with appropriate medical terminology required
- Keyboarding skills of 60 wpm required.
- Experience inputting database information required.
- Experience with MEDITECH, Microsoft Outlook, and the Internet required.
- Demonstrated excellent organizational, interpersonal, teamwork, and communication (verbal and written) skills required.
- Demonstrated initiative is self-motivated and able to work independently with mínimal supervision required.
- High regard for quality and proven attention to detail, as well as flexibility to meet workload demands and deadlines required.
- Proven time management, organizational, and problem-solving skills required.
- Competency in other languages is an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of

  • Rehabilitation Service Specialist

    4 weeks ago

    Halifax, Canada Lifemark Health Group Full time

    **Rehabilitation Service Specialist (RSS)** **Status**:Permanent Full-time **Location**: Remote; Work from Home, Atlantic Canada Like Lifemark, you believe in the power of work to transform lives. As an **RSS** with Lifemark you’ll work remotely as part of a team supporting Lifemark’s Vocational Assistance Program (PCVRS) across Canada. This team makes...

  • Administrative Assistant Ii, Psychology Services

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:157238 **Department/Program**:Psychology Rehab, Children's Health Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $20.3648**: - **$23.1417 /hour **Closing...

  • Rehabilitation Assistant

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:154757** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Senior's Portable** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Healthcare** Position** **Posting Closing Date**:3-May-23** Nova Scotia Health is...

  • Clinical Dietitian, Rehabilitation Services

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:163165 **Department/Program**:Clinical Nutrition Rehab, Children's Health Program **Location**: Halifax **Type of Employment**:Permanent Hourly PT (10% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Hlthcare, Healthcare Bargaining Unit **Compensation**: $32.7822**: - **$44.7251 /hour **Closing Date**:...

  • Administrative Assistant Ii, Mha

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:161268 **Department/Program**:Mental Health And Addictions, Mental Health & Addictions Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: July 2023 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $20.3648**: -...

  • Rehabilitation Assistant

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:162858** **Company: Nova Scotia Health** **Location**:Central** Zone, **Camp Hill Veterans' Memorial Building - QEII** **Department**:OPCZ Senior's Portable OT** **Type of Employment**:Permanent** **Hourly PT** (**50%** FTE) x **1** position(s)** **Status: NSGEU** **Healthcare** Position** **Posting Closing Date**:24-Aug-23** Nova Scotia Health...

  • Mi'kmaw Client Care Navigator

    4 weeks ago

    Halifax, Canada Vision Loss Rehabilitation Canada Full time

    Do you want to work for a health care organization that changes people's lives? One that not only cares deeply about clients, but also values that its employees are its greatest asset? **Vision Loss Rehabilitation Canada** is a unique health services organization that serves people who are blind or partially sighted across the country. Our certified...

  • Pharmacy Assistant Ii-reg. Pt

    5 days ago

    Halifax, Canada Lawtons Full time

    **Overview**: The Pharmacy Assistant II is responsible for providing superior customer service in a friendly, knowledgeable and professional manner. The Assistant is responsible to identify and schedule professional clinical services as well as focus on the achievement of pharmacy excellence in the areas of customer service, workflow efficiencies, PROfile...

  • Administrative Assistant Ii, Human Resources

    4 weeks ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Biweekly Hours: 75 Work Schedule: Days Anticipated End Date: September 2024 Location(s): _This role will primarily work out of the Halifax office but there may be days when they can work at home_ **Job Summary**: The Administrative Assistant II provides...

  • Rehabilitation Assistant

    2 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    About the Opportunity Under the direction of the manager, and under the supervision of the registered Physiotherapist/Occupational Therapist, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals, families and groups to help educate and promote movement, occupation, function. Working collaboratively with...

  • Clinical Manager

    6 days ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:164053 **Department/Program**:Rehabilitation Services, Children's Health Program **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s) **Start Date**: ASAP **Union Status**: Management, Management/Non Union Bargaining Unit **Compensation**:...

  • Team Lead

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:117632** **Company: Nova Scotia Health** **Location**:Central** Zone, **Nova Scotia Rehabilitation and Arthritis Centre - QEII** **Department**:OPCZ Assistive Tech Orthotics/Pros Other** **Type of Employment**:Permanent** **Hourly PT** (**50%** FTE) x **1** position(s)** **Status: NSGEU** **Healthcare** Position** **Posting Closing...

  • Team Lead

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:117632** **Company: Nova Scotia Health** **Location**:Central** Zone, **Nova Scotia Rehabilitation and Arthritis Centre - QEII** **Department**:OPCZ Assistive Tech Orthotics/Pros Other** **Type of Employment**:Permanent** **Hourly PT** (**50%** FTE) x **1** position(s)** **Status: NSGEU** **Healthcare** Position** **Posting Closing...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada CBI Health Full time

    **Administrative Associate - (Part-time casual) Halifax - Clayton Park** **Anticipated hours available for this position are 15-20 hours per week** **About Rehabilitation Services** CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through...

  • Rehabilitation Services Counselor

    4 days ago

    Halifax, NS, Canada Lifemark Health Group Full time

    Registered Counselling Therapist - Lifemark Health Group Location: Halifax, NS Compensation models include Salary and Fee for Service Are you a passionate Registered Counselling Therapist looking to belong to a supportive, collaborative community to implement our bold vision to optimize the benefit of integrated health services, including stepped-care...

  • Administrative Assistant, Regional Office Halifax

    4 weeks ago

    Halifax, Canada Public Service Alliance of Canada Full time

    **Branch**: Regional Offices Branch **Section**: Halifax Regional Office **Employment Type**: Indeteminate **Position Linguistic Designation**: English **Job Band**: Band 7 CULE I_II **Salary**: $68,125.00 - $76,673.00 (2021 rates) **Union**: CULE II Canadian Union of Labour Employees **Location**: Halifax Regional Office **Search Area**: Internal;...

  • Clinical Psychologist, Pediatric Rehabilitation

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:157408 **Department/Program**:Psychology Rehab, Children's Health Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Hlthcare, Healthcare Bargaining Unit **Compensation**: $49.9397**: - **$64.6097 /hour **Closing Date**: 1 June...

  • Administrative Assistant

    5 days ago

    Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...

  • Physiotherapy Aide

    7 days ago

    Halifax, Canada CBI Health Full time

    **Physiotherapy Aide / Administrative Associate - Halifax, Nova Scotia**: If your **professional customer service skills** are enhanced by a **can-do attitude**, this role would provide a great opportunity to join CBI Health. As an Physiotherapy Aide / Administrative Associate within CBI Health, **you will be the face and voice** of this accredited,...

  • Youth Care Worker Ii, Cis

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:158014 **Department/Program**:Children's Intensive Services-Day, Mental Health & Addictions Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: July 2023 **Union Status**: NSGEU Hlthcare, Healthcare Bargaining Unit **Compensation**: $28.9771**: -...