Legal Assistant

6 months ago

St Thomas, Canada Harrison Pensa LLP Full time

Harrison Pensa is actively recruiting for a cross-functional role as a Legal Assistant with a focus on Wills & Estates and Reception coverage for our office located in our St. Thomas. This position will be a blended role with a 70% focus on Legal Assistant responsibilities and 30% focus on Reception responsibilities.

**Key Responsibilities**:

- Perform administrative duties, including preparing/drafting correspondence, electronic and paper filing, entering dockets, preparation of accounts, photocopying, day to day scanning, faxing, arranging couriers, etc.;
- Maintains the day-to-day schedule and operations for the lawyer(s) to whom they report, maintain a bring-forward system, as well as providing appropriate reminders;
- Prepare draft Estate Planning documentation; Wills, Primary and Supplementary Wills, Powers of Attorney, affidavits of execution, insurance declarations, letters and reports;
- Assist with Charitable Registrations, Family Trusts, and Incorporations;
- Assist with Estate Administration tasks including the preparation of documentation and correspondence, communications with financial institutions, and preparation of estate accounting documents;
- Communicate to internal and external parties regarding ongoing file management;
- Opening, closing and covering reception area;
- Answering, screening, and forwarding phone calls in a professional manner for St. Thomas location;
- Assisting with couriers and mail;
- Ensuring the office is stocked with necessary supplies in mailroom and kitchenette;
- First point of contact for clients and visitors;
- Assisting with coordinating internal and external meeting requirements, including arranging for catered lunches, as required;
- Assist other lawyers and staff within the Wills and Estates practice group when necessary;
- Other duties as required.

**Qualifications**:

- Post-secondary Legal Administrative Assistant Diploma, Law Clerk Diploma, Paralegal Diploma, or related discipline;
- 3-5 years’ experience in Wills & Estate Law is an asset;
- Strong verbal and written communication skills;
- Excellent organizational, attention to detail and time-management skills;
- Ability to prioritize workloads in a fast-paced practice;
- Professional attitude who is courteous and client-focused;
- Ability to work as a team player as well as independently;
- Proficient in Microsoft Office Applications and legal industry software.

At Harrison Pensa, we are a team that values you and your contribution. We recognize our employees are key in delivering exceptional service for our clients and fostering a supportive environment with the expertise to help you thrive.

**We offer a salary commensurate with experience and a collegial environment.**

Harrison Pensa LLP is a full-service law firm with offices in St. Thomas and London. Our team of 60 lawyers provide legal services to individuals, families and businesses on a range of matters including personal injury law, litigation and dispute resolution, family law, wills and estates, charities & not-for-profits, corporate law and real estate.

Located in the heart of Southwestern Ontario, St. Thomas is a picturesque community with an attractive cost of living, easy commutes, and all the amenities of a big city.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

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