Continuing Medical Education Course Coordinator

2 months ago

Toronto, Canada Sinai Health Full time

Sinai Health is seeking a Continuing Medical Education (CME) Course Coordinator to join our Department of Obstetrics and Gynecology at Mount Sinai Hospital.

**In this role you will**:

- Meet with medical course director and/or course planning committee to discuss details such as venue, budget, target audience
- Once appropriate space is determined, meet with facility staff to negotiate contract
- Prepare budgets for each CME course outlining anticipated income and expenses (registration fees, sponsorship, college and government grants)
- Determine financial liability in the event the course needs to be cancelled
- Prepare, process and reconcile payments to individuals, vendors and organizations
- Prepare deposits to cashier for sponsorship cheques; submit credit card record to cashier
- Record all payments and deposits with financial assistant in ObGyn Business Office
- Handle all inquiries from registrants, potential registrants, faculty and sponsors
- Determine the appropriate study credit for the program based on the specialties and geographical location of potential registrants
- Submit payment to the appropriate organization(s) and ensure adherence to all terms and conditions of the issuing organization(s)
- Prepare brochures for each continuing medical education course being offered an obtain approval from all faculty with final approval from the medical course director
- Prepare and create mailings for local or national organizations (i.e. FHT, CHC Ultrasound Clinics or provincial or nation-wide hospitals)
- Coordinate joint mailing with other programs whenever appropriate and possible
- Coordinate all speaker support for the courses (coordinate presentation times, obtain syllabus contributions, arranging honorariums, booking hotel accommodations)
- Prepare for on-site registrations (nametags, certificates of attendance, evaluation forms)
- Set up courses with U of T contact and then forward all syllabus material for posting
- Arrange all audiovisual requirements for the courses along with all catering requirements (if in person) for the courses
- Coordinate on-site staffing for the duration of the course
- Ensure completed evaluation forms from registrants are collected and summarize feedback
- Coordinate live webcasts when required (zoom set-up, advertising, registrations, speaker confirmations)
- Manage and archive recorded conferences
- Job Requirements**Job Requirements**:
Mandatory
- Postsecondary degree or Office Administration Diploma from a recognized educational institution
- Minimum of three (3) years of recent and related experience
- Applicants with proven equivalent recent and related training and experience will be considered

Preferred
- Experience working in a teaching/health environment
- Medical terminology preferred but not essential

Skills and Knowledge
- Must be proficient in Microsoft Word, Excel, Power Point, Access, Outlook
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
- Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
- Demonstrated satisfactory work performance and attendance record

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