Payroll Analyst

1 month ago

Montréal, Canada Via Rail Canada Full time

-Reference Number:

28848_022024
Status:

Permanent - Full time
Job Category:

Finance and Accounting
City:

MONTREAL
Province:

Quebec
Annual Salary / Hourly Rate:

77 112 - 95 256
Number of positions to be filled:

1
Application Deadline:

2024-03-17
Description:

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure and reservation system, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.
Reporting to the Senior Manager Payroll and Shared Services, the Payroll Analyst is responsible for processing data appropriately to ensure the accuracy of employee payrolls. He/she is responsible for interfacing the time management system for on-board employees and locomotive engineers. She/he analyzes systems, identifies issues, proposes solutions to uncommon and complex problems, provides training and communication to implement desired changes. She/he performs a number of analyses related to the company's payroll expenses or any other issue arising from the processing of payroll system data, proposing effective, easy-to-administer solutions. She/he provides support to the Payroll and Shared Services team and to the Senior Manager by assisting in the prioritization of operational and management tasks from time to time. He/she also acts as a resource person for all payroll-related issues.
**Responsibilities**:

Responsible for payroll and time management processes for on-board employees:

- Responsible for analyzing systems to identify problem areas, and recommending solutions to resolve complex issues and optimize the system;
- Manages the implementation and integration of enhancements and tests related to VIP payroll system projects and processes; impact on the interface between systems;
- Assess risk level of enhancement options;
- Establishes a process for coordinating enhancement activities between teams to establish effective and efficient processes.

Analyses and reports:

- Analyzes the impact of changes to collective agreements and proposes simple-to-administer alternatives;
- Responsible for analyses related to payroll expenses, as well as analyses to measure the impact of payroll changes;
- Analyzes monthly, quarterly and annual reconciliations, identifies problem areas, develops procedures to address identified issues;
- Monitors tasks and processes assigned to payroll and shared services clerks;
- Ensures compliance with third-party payment deadlines: payroll deductions, garnishments, union dues, group insurance, pension plans, etc;
- Works in collaboration with the analyst in charge of pension plan administrative management.

Contact:

- Acts as a resource person by providing support to managers, employees, human resources, labor relations and all areas related to payroll and shared services;
- Acts as a resource person by providing support to the payroll and shared services teams;
- Acts as a resource person with external partners such as governments and the pension plan administrator;

Subsidiary payroll processing:

- Responsible for complete payroll cycle for VIA Rail subsidiary;
- Responsible for year-end processing for VIA Rail subsidiary;
- Responsible for third-party remittances for VIA Rail subsidiary;
- Contact person for VIA Rail subsidiary;
- Support for VIA Rail payroll closing steps.
Requirements:

- Bachelor's degree in accounting or business administration or DEC with relevant experience;
- Good knowledge of general accounting and accounting year-end processes;
- A minimum of 6 years' experience in systems management and/or operational tasks in the field of accounting operations;
- Accredited training from the National Payroll Institute and knowledge of the Canada Labour Code are valuable assets;
- Very good knowledge of MS Office suite (Word/Excel/Powerpoint), TEAMS, Sharepoint and aptitude for systems related to accounting operations;

Competencies:

- Demonstrate interpersonal and analytical skills and play a key role in change management;
- Demonstrate decision-making ability and ability to propose solutions to complex problems;
- Demonstrate flexibility and a strong aptitude for process improvement and quality control;
- Excellent oral and written communication skills in both official languages;
- Ability to work well under pressure with tight deadlines and in a changing environment;
- Demonstrate a strong sense of urgency;
- Ability to organize quickly and demonstrate flexibility;
- Strong attention to detail.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach th

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