Project Control Officer

2 days ago

Anjou, Canada Intact Full time

From coast-to-coast, our inspiring colleagues are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. With our team, you’ll bring this purpose to life every day by living our Values, being open to change, and pursuing your goals.

At Intact, we’ll give you countless opportunities to learn and grow, alongside a diverse and passionate community of experts - the best the industry has to offer. You’ll be empowered to be your best self, do your best work, and make a meaningful impact. Here, you can: shape the future of insurance, win as a team, and grow with us.
- About the roleWe are currently looking for a Project Control Officer (PCO) for our Software Engineering department who will play a key role in supporting our growth.

We are transforming our industry to make it simpler and more transparent for all our customers and our strategy is based on major innovative technology projects achieved in a dynamic environment.

**ROLE**:
The PCO is responsible for the financial follow-up of projects and programs. Advising project managers in the planning and tracking of their projects and suggesting alternatives. Working with project managers in the production of budgets and forecasts (financial and resources). They can implement the entire management environment of a project or program and can represent the project in the absence or at the request of the project manager.
- Advise and assist project managers with the project initiation process by collaborating on the production of cost-benefit analyses (CBA), project charter, project creation and WBS in Clarity, etc.
- Assist project managers in preparing the project baseline: budget/forecast in Clarity, documents required and sign-offs.
- Coordinate and/or perform various activities related to project execution or control (project status, timesheets, plan tracking (WBS) in Open Workbench and Clarity).
- Define budget monitoring indicators, carry out controls, analyze variances and propose measures for adjusting or optimizing expenses.
- Assist project managers in creating resource requisitions for projects. Perform project resource planning and resource assignments in Clarity.
- Assist project managers in the preparation of forecasts, update allocations/ETCs in Clarity and in the scorecard for each project.
- Assist project managers with month-end activities in Clarity: tracking vendor invoicing, entering vouchers into Clarity, preparing the month-end report in Clarity, and compiling information needed to update the DPL.
- Work closely with the finance and procurement teams to create and allocate orders to the appropriate cost centre and funding.
- Prepare reports and follow-ups for various management meetings: project reviews, team meetings, dashboard.
- Assist project managers in project closure: Close-out report, Lessons learned, final CBA, administrative closure in Clarity, sign-offs.
- Manage the SSRAC committee and act as a project manager, on occasion, to carry out small requests.
- Maintain certain collaboration tools such as SharePoint sites, Teams Groups, Organizational charts, etc.
- Ensure that the PMO's governance rules are applied in the budget monitoring of projects.
- Participate in the annual budget preparation exercise for the cost centres of the Software Engineering Vice Presidency.
- Qualifications**You have**:

- Bachelor’s degree in Information Technology, Administration or Project Management.
- Minimum 1 to 3 years experience in a similar position in an IT environment.
- Knowledge of Open Workbench and Clarity project management tools.
- Advanced knowledge of Excel.
- Knowledge of SharePoint and O365 suite.
- Knowledge of Oracle/finance (an asset).
- PMP certification (an asset).
- Experience in budget management required.
- Experience managing development projects (Agile) preferred.

**Skills**:

- Well organized, self-directed and proactive.
- Detail oriented with strong analytical skills.
- Meticulous.
- Excellent communicator, fluent French and English (oral and written), an asset.
- Customer focus.
- Excellent at making complex information accessible and presenting analysis results and recommendations to a wide range of stakeholders.
- Team player.

**Here are a few reasons why others have joined our team**:

- An award-winning, inspiring workplace that supports its people and recognizes great work
- Stimulating, challenging projects and development opportunities to help you grow your skills and career
- A comprehensive financial rewards program that recognizes your success
- An extensive, flexible benefits package
- An industry leading Employee Share Purchase Plan where we match 50% of net shares purchased
- A $350 annual wellness account that promotes an active lifestyle

**Flexible Work Arrangements**

We’re proud to support a flexible hybrid approach which gives everyone the best of both worlds. While there are no minimum or maximum time requirements, eac

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