Contract and Sourcing Specialist

4 months ago

Surrey, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

**Come work with us**

Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

**Connect with us**

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

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Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Reporting to the Manager, Contract Negotiation and Performance the Contract and Sourcing Specialist, supports the program areas (internal clients) within FH by facilitating sourcing and contract strategy and procurement options analysis. The Contracts and Sourcing Specialist drafts, edits and reviews standard form contracts, considering the program needs and organizational risk and policy compliance within Fraser Health (FH). Sourcing services at competitive prices and advising program areas on which supplier to contract with, the Contract and Sourcing Specialist takes a proactive approach identifying trends and creating process-oriented solutions that can be translated into procedures and policies, improving organizational and departmental efficiency. The Contract and Sourcing Specialist provides advice on category management best practices through the stages of contract strategy/planning, procurement/competitive process, contract negotiation/award, and ongoing management. The position manages many concurrent projects and balances competing priorities based on a broad understanding of organizational needs and working with legal counsel, researches legislation and regulations to ensure contracts are current and in compliance.

**Responsibilities**:

- Prepares and modifies contract documentation in accordance with terms and conditions, policies and procedures utilizing word processing and spreadsheets, contract management software ensuring accuracy and completeness of contract documentation.
- Provides support with template maintenance, initial authoring, modifies contract documentation, in accordance with established policies and procedures utilizing approved templates; arranges for sign off and approval by appropriate FH staff and/or medical leader; documents each contract within a database to ensure accurate tracking of upcoming contract expiry and/or renewals. Assists with formal change in control or assignment approvals and facilitates agreement sign off.
- Assists in coordinating the open procurement process including; developing documents, responding and communicating with proponents, assisting internal customers in the evaluation of proposals. Creates recommendations based on proposal evaluation results and conducts debriefings for unsuccessful proponents related to open public procurements.
- Provides advice and assists by supporting internal clients in identifying service delivery and contracting options and communicating contract policies and processes. Negotiates price, quantity and delivery schedules with suppliers
- Monitors contracts throughout their life cycle; develops and implements corrective actions and/or contract changes to mitigate variances regarding operational and performance standards
- Consults with the legal counsel to provide professional advice, facilitate consensus and resolve and negotiate contractual and contrac

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