Contract and Sourcing Specialist

7 months ago

Surrey, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We have an exciting
**Full Time** opportunity for a
**Contract and Sourcing Specialist** to join our team at
**Central City Tower** located in
**Surrey, BC.**

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.

Curious to learn what it’s like to work here? Like us on
**LinkedIn** (fraserhealthcareers) for first-hand employee insights.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Reporting to the Manager, Contract Negotiation and Performance the Contract and Sourcing Specialist, supports the program areas (internal clients) within FH by facilitating sourcing and contract strategy and procurement options analysis. The Contracts and Sourcing Specialist drafts, edits and reviews standard form contracts, considering the program needs and organizational risk and policy compliance within Fraser Health (FH). Sourcing services at competitive prices and advising program areas on which supplier to contract with, the Contract and Sourcing Specialist takes a proactive approach identifying trends and creating process-oriented solutions that can be translated into procedures and policies, improving organizational and departmental efficiency. The Contract and Sourcing Specialist provides advice on category management best practices through the stages of contract strategy/planning, procurement/competitive process, contract negotiation/award, and ongoing management. The position manages many concurrent projects and balances competing priorities based on a broad understanding of organizational needs and working with legal counsel, researches legislation and regulations to ensure contracts are current and in compliance.

**Responsibilities**:

- Prepares and modifies contract documentation in accordance with terms and conditions, policies and procedures utilizing word processing and spreadsheets, contract management software ensuring accuracy and completeness of contract documentation.
- Provides support with template maintenance, initial authoring, modifies contract documentation, in accordance with established policies and procedures utilizing approved templates; arranges for sign off and approval by appropriate FH staff and/or medical leader; documents each contract within a database to ensure accurate tracking of upcoming contract expiry and/or renewals. Assists with formal change in control or assignment approvals and facilitates agreement sign off.
- Assists in coordinating the open procurement process including; developing documents, responding and communicating with proponents, assisting internal customers in the evaluation of proposals. Creates recommendations based on proposal evaluation results and conducts debriefings for unsuccessful proponents related to open public procurements.
- Provides advice and assists by supporting internal clients in identifying service delivery and contracting options and communicating contract policies and processes. Negotiates price, quantity and delivery schedules with suppliers
- Monitors contracts throughout their life cycle; develops and implements corrective actions and/or contract changes to mitigate variances regarding operational and performance standards
- Consults with the legal counsel to provide professional advice, facilitate consensus and resolve and negotiate contractual and contract-related issues; ensures the development and approval of service guidelines, policies and procedures.
- Provides advice and assists or leads the contract evaluation and review processes by assessing and reviewing contracts for deficiencies, informing clients of policy changes, consulting as required

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