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Data Processor 2

4 months ago

Wyoming, Canada County of Lambton Full time

Company Biography
The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.
Position Overview
Process and reconcile data entered into the financial system in a timely manner. Maintain accounts receivable and accounts payable invoices/cheques and supplier master files on weekly basis. Process payroll timesheets, calculations and balancing on a biweekly basis. Monthly and annual posting and reconciling of financial system modules within the County and external business partners.

**Responsibilities**:
**Accounts Payable**:

- Review and post all invoices input into various financial systems including Vadim/iCity, Yardi, and Maximo
- Print weekly reports
- Set-up and maintain supplier master files
- Run weekly accounts payable cheques
- Track and validate weekly A/P cheque numbering
- Process EFT’s, manual cheques and payment cancellations
- Utilize CIBC Business Banking to transfer EFT files
- Send payment notifications
- File paper reports in vault and create new files

**Accounts Receivable**:

- Review and post invoice batches in financial systems
- Print invoices and reports
- Set-up and maintain customer master files, product codes, cash receipting and miscellaneous codes
- Close out batches with errors
- File paper reports in vault and create new files
- Generate fixed A/R invoices on monthly basis for departments

**General Ledger**:

- Review and post journal vouchers in financial systems
- File paper reports in vault
- Generate fixed journal entries on monthly basis

**Payroll**:

- Balance, reconcile and upload hours biweekly into iCity Payroll
- Data entry of timesheets on biweekly basis
- Run calculations for payroll taxes and deductions
- Balance and print payroll reports
- Coordinate and track completion of payroll categories
- Calculate statutory holiday pay for part time employees
- Upload statutory holiday entitlements into Staff Schedule Care for full time employees
- Print payroll cheques as required
- Assist with processing adjusting entries in iCity Payroll for special payments or reversals outside of the biweekly payroll schedule
- Ensure all entries are posted to close payroll periods, months, and year
- Shred confidential reports

**Month End Close Offs**:

- Ensure all batches are posted for the month
- Balance accounts payable and accounts receivable sub-ledgers
- Close each module: A/P, A/R, Payroll and GL
- Print reports and file in vault

**General**:

- Incumbents must keep up-to-date on all relevant legislation, including collective bargaining agreements, and County Policies and Procedures,. ensuring that these are implemented as prescribed
- Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis
- Incumbents must be adaptable to change and ability to coordinate multiple systems of financial processing and payroll, within the County of Lambton as well as external business partners

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

**Direct Supervision**: Not applicable

**Indirect Supervision**: Not applicable

**Functional Authority**: Not applicable

**Qualifications**:
Minimum Formal Education
- 3-year Community College diploma in Accounting.

Experience
- 1 year related work experience.
- Demonstrated expertise in the use of Excel, Word, and Outlook